Office Manager & Team Assistant (m/f/d)

About the job

We, Condecta AG headquartered in Winterthur, have been one of the largest providers of room systems, construction machinery, construction equipment, and water protection systems in Switzerland for 65 years. We provide our customers with technically advanced machines and systems in a modern and proven construction design – this is Condecta quality for the highest demands. For our location in Wikon, we are looking for a service-oriented personality who will professionally manage our office, reliably support the team, and actively help shape the location.

Do you organise with an overview, like to pitch in yourself, and create an environment where guests and employees feel comfortable? Then you are right with us.

Office Manager & Team Assistant (m/f/d)

Your mission:

• You are responsible for the appearance, organisation, and service in our office.
• You ensure that our guests feel well cared for from reception to farewell.
• You coordinate meeting rooms, mail, deliveries, and central enquiries and keep an overview even with parallel demands.
• You professionally prepare presentations, documents, and correspondence.
• You coordinate projects, pending tasks, and appointments and ensure a reliable flow of information within management and to relevant areas.
• You handle enquiries and are a competent interface to internal and external contacts.
• You manage external partners and ensure the functionality of our infrastructure.
• You take on travel and expense management, invoicing, project setup in Opacc, as well as other administrative tasks for the team.
• You maintain customer and project data and ensure that the information is always current and reliable.
  

What you bring

• Completed commercial basic training (EFZ) or a comparable qualification
• Experience in a similar role and enjoyment of a versatile hub function
• Strong service orientation and enjoyment in contact with customers, suppliers, and the team
• Confident German skills and good English skills; French skills are a plus
• Confident use of Microsoft 365; experience with CRM or database systems, Salesforce or Opacc is an advantage
• Organisational talent, initiative, and a structured, precise, and independent working style
• Professional appearance, assertiveness, and a good sense of priorities
• Discretion, loyalty, reliability, and enjoyment in taking responsibility

What we offer:

• A varied position that goes far beyond classic administration.
• Flat hierarchies and short decision-making paths enable efficient and uncomplicated work
• Flexible working hours to promote your work-life balance
• Birthday off - because it is your day
• Exciting events, company celebrations, and attractive employee discounts

Ready to help shape our location in Wikon and make a tangible contribution to a professional and well-organised site with your work? Then we look forward to getting to know you.