Assistant to the Institute Management 70-100 %

About the job

Assistant to the Institute Management 70-100 %

Department:

Applied Psychology

Start of work:

Immediately or by arrangement. Application deadline: 30 October 2026. Potential initial interviews will take place on 9 and 12 November 2026 on site in Zurich. We kindly ask you to tentatively reserve these dates if possible.

Tasks

• Administrative support of the institute management: With your organisational talent, you relieve the institute management in all administrative and organisational matters of day-to-day business.
• Meeting and event management: You coordinate appointments, take care of the professional preparation and follow-up of meetings, take minutes, and ensure the smooth organisation and execution of internal and external events.
• Contract and financial administration: Managing research contracts as well as supporting creditor and debtor management are part of your versatile range of tasks.
• Secretarial and communication tasks: As a central point of contact, you keep an overview, coordinate enquiries, and maintain contact with internal and external stakeholders.
• Digital document filing and SharePoint implementation: You support the reorganisation and maintenance of the digital document filing system and contribute to the introduction of SharePoint.
• Taking on additional tasks and projects: Depending on your skill profile and interests, you independently lead or accompany projects, further develop administrative processes, and support the continuous professionalisation and organisational development of the institute.

Profile

• You have completed a commercial basic training or a comparable qualification and bring sound administrative knowledge.
• Ideally, you have already gained professional experience in a comparable role, preferably in the university, education, or research environment.
• Confident use of MS 365 applications, especially SharePoint, is part of your daily work. You are open to digital innovations and the use of AI-supported tools.
• You communicate confidently and appropriately in German. Good English skills are an advantage.
• Your strengths include independence, a structured and precise way of working, as well as a pronounced quality and sense of responsibility.
  
• Even in a dynamic and demanding environment, you keep an overview, set priorities deliberately, and convince with strong organisational and planning skills.

  What we stand for

  The ZHAW Zurich University of Applied Sciences, with over 14,000 students and more than 11,000 continuing education participants as well as around 3,700 employees, is one of the largest multi-disciplinary universities of applied sciences in Switzerland.
  
  The Department of Applied Psychology offers a comprehensive range of education and training, diverse consulting services, and practice-oriented research projects. Psychology is uniquely represented in this breadth at a Swiss university. Since 1923, we have been creating new knowledge, linking psychological insights with practical challenges, and providing our expertise to business, administration, and society.
  
  The department unites three institutes: the IAP Institute for Applied Psychology, the Institute for Human, Society and Technologies, and the Institute for Mental Health . Together, they stand for scientifically based, high-quality, and socially relevant psychology with a strong practical focus.
  
  ZHAW is committed to gender-mixed and diverse teams to promote equality, diversity, and innovation.

  What we offer

  We offer university-appropriate working and employment conditions and actively promote the personnel development of our employees and managers. A detailed description of the benefits can be found on the page Working at ZHAW . Here are the key points:

  Contact

  Prof. Dr Imke Knafla
  Head of the Institute for Mental Health

  Xenia Binner
  Recruiting Manager