Universitätsspital Basel
Basel
15 hours ago
Team Leader Secretariat 100%
- 20 April 2026
- 100%
- Basel
Job summary
Join a dynamic team at USB, a leading healthcare institution. Experience a supportive work environment with great benefits.
Tasks
- Lead the secretariat, managing all administrative tasks.
- Coordinate the chief physician's schedule and appointments.
- Draft complex documents using medical terminology in multiple languages.
Skills
- Completed commercial training with relevant further education required.
- Excellent knowledge of medical terminology and clinic experience.
- Strong organizational skills and proficiency in MS Office.
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About the job
What you can achieve
- Professional management of the secretariat with all administrative and organizational tasks
- Appointment and daily planning of the chief physician as well as appointment coordination of the medical management
- Writing demanding documents based on keywords or independently with specialized terminology (also in several foreign languages)
- Organization of consultation hours
- Personnel administrative tasks (responsibility for planning sheets PEP, duty planning of doctors)
- Organization of participation in congresses and events
- Co-design and further development of the administrative and organizational processes of the secretariat
What you bring with you
- Completed commercial training with appropriate further education (e.g. executive assistant, chief physician secretary)
- Clinical experience with good knowledge of medical terminology desired
- Excellent German skills in spoken and written form; additional language skills are an advantage
- Strong service orientation, precise and structured working style as well as very good organizational skills
- High degree of personal responsibility, reliability, teamwork and flexibility
- Positive attitude, friendly and confident appearance as well as discretion and loyalty
- Very good IT user skills (e.g. MS Office, SAP, clinical software)
Your benefits at USB
- Attractive salary policy and excellent social benefits
- Discounts in the areas of shopping, sports and leisure
- Support with moving and finding accommodation
- 25 vacation days plus 5 additional flexible days off
- Support for further education and career planning
- Campus in the heart of Basel and in the tri-border area
- Comprehensive childcare options
- Free sports and exercise program
About USB
There are many reasons to join us: Working at USB primarily means being part of a dedicated team of over 7,500 employees from around 90 nations. Our lively everyday life is characterized by pioneering research, top-level medicine, and knowledge transfer at the highest level. Added to this are a modern corporate culture, interdisciplinarity, inspiring innovative power, and diverse training and development opportunities.
Would you like to help shape the hospital of the future with us? Then become part of us! #TeamUSB
