HR & Finance Specialist (m/f/d), 60-100%, in Rotkreuz

About the job

smart-me specialises as a leader in smart energy in intelligent energy management in buildings. Our self-developed intelligent measuring devices (meters & charging stations) enable comprehensive billing and control solutions for electricity, water, and heat via the smart-me Cloud. Together with our subsidiary eCarUp, which specialises in e-charging station management, we are revolutionising energy technology and sustainably driving the energy transition forward with our daily work.

Your tasks

Human Resources

• Independent handling of personnel administration throughout the entire employee lifecycle: applicant management, contracts, onboarding, data maintenance, time tracking, training, departures, and work references;
• Monthly payroll processing including social insurance accounting (AHV, BVG, UVG, KTG, withholding tax) for employees in Switzerland and support for the trustee in Germany;
• Management of insurance cases (illness, accident, maternity) as well as coordination and communication with insurance companies, authorities, and offices in Switzerland and support in Germany;
• First point of contact for employees and managers on administrative and labour law questions;
• Participation in recruiting and employer branding for smart-me AG (Switzerland), eCarUp AG, and smart-me GmbH (Germany).

Finance & Administration

• Proactive support of line managers and ensuring deputising in the areas of administration, finance, and personnel;
• Support with general accounting tasks such as accounts payable and receivable processes, expense control, VAT returns, as well as monthly and annual financial statements, in cooperation with our external trustee;
• Participation in budgeting, reporting, and evaluations for management;
• Maintenance and further development of internal regulations, processes, and our quality management (ISO 9001);
• Further development of our HR and finance processes, including the targeted use of AI tools and automations (e.g. with Claude and odoo in the areas of receipt capture, expense control, payroll checks, contract and reference drafts, reporting, etc.) – decide what is automated and what remains consciously manual.

Your profile

• Completed commercial basic training (EFZ) and further training in HR, e.g. HR specialist with federal diploma or personnel clerk;
• Several years of professional experience in personnel administration and payroll processing, ideally in an SME;
• Sound knowledge of Swiss social insurances as well as good knowledge of labour law (OR, ArG);
• Experience in finance and accounting; further training in finance is a plus;
• Strong numerical understanding and high IT affinity. Knowledge of odoo is an advantage;
• You already use AI tools and automations independently and responsibly in everyday work and enjoy automating recurring tasks in HR and accounting;
• Precise, independent working style, high discretion, flexibility, and resilience;
• Communicative, team-oriented, and happy to be a contact person for many people in the company;
• Very good German skills, good English skills, knowledge of other national languages as well as knowledge of German payroll are a plus.

Our offer

• Opportunity to actively contribute and help shape the future of a growing company;
• An exciting and varied role in an innovative, energetic environment;
• Short communication and decision-making paths;
• A strong, interdisciplinary, and motivated team in which you can develop individually and diversify your skills;
• Progressive and attractive employment conditions with access to current AI tools and the chance to help shape new ways of working.

The energy future waits for no one – send us your complete application documents and start your new professional challenge.

We look forward to getting to know you!