Administrative Secretary (M/F) - EMS Parc de Beausobre

About the job

The EMS Parc de Beausobre is nestled in the park of the same name in the town of Morges, and offers personalised care for 82 residents. Designed to promote intergenerational links, the EMS is surrounded by a sheltered housing residence, a childcare centre, and two secondary schools. The EMS Parc de Beausobre also has a restaurant and a cafeteria, open to all 7 days a week, a wellness area for residents (jacuzzi and sensory baths), and an aromatic garden whose perimeter is fully secured.

We are looking for an Administrative Secretary (M/F) - 50% (annualised rate) for EMS Parc de Beausobre.

The activity rate is 50% annualised. You will therefore be required to cover replacements at 100% during the holidays of your two colleagues in post, with time off in lieu over the rest of the year.

The position is offered on a permanent contract (CDI), with immediate start or to be agreed.

WE OFFER YOU

• 5 weeks of annual leave, 6 weeks from the age of 50. Possibility to buy back an additional week of leave, as well as 10 public holidays granted.
• Several options providing flexibility (unpaid leave, part-time work, paid change time, etc.).
• A mobility plan including a contribution to your journey by bike, on foot or to your public transport subscription, in an environmental concern following an institutional sustainability plan.
• A salary based on the recognition of your previous professional experience, as well as seniority bonuses within the EHC.
• Free Pilates classes, financial participation in sporting events such as the 20km of Lausanne or Bike to Work, a benefits catalogue offering discounts in the fields of sport, wellness, leisure, mobility, insurance and finance.
• Hot drinks offered in the morning and meals at CHF 8.50 in our cafeterias.
• A company refreshment bar "Pâquis Plage" to share convivial moments during fine weather.
• Possibilities of internal transfers, according to your development wishes.
• Many internal or certified training courses accessible.
• A programme dedicated to managers to support them in acquiring the skills necessary to manage their teams.

YOU HAVE

• A commercial employee CFC or equivalent qualification.
• Rigor, flexibility, a very good team spirit and availability to cover replacements during the holidays and absences of the team.
• At least 3 years of proven professional experience in a secretarial role, ideally acquired in an EMS or hospital environment.
• Excellent command of French, both spoken and written (writing and spelling skills).
• Very good knowledge of common IT tools; knowledge of Carefolio and Opale software is an asset.
• The ability to work in a structured environment requiring compliance with administrative procedures.
• Excellent organisation and the ability to manage several tasks simultaneously in a dynamic environment.
• Excellent sense of welcome and service towards residents, families and visitors.
• Ability to adapt to an annualised activity rate, which may involve periods of work up to 100%, as well as occasional travel to EMS sites in the Morges and Aubonne network.

YOUR OBJECTIVES

• Ensure all administrative management (resident movements, admissions, transfers and discharges).
• Manage the EMS cash register as well as those of the residents according to current procedures.
• Handle mail, invoicing, management of various administrative documents and processing of care assessments.
• Prepare activity plans and write minutes.
• Schedule sessions, organise various calendars via Outlook and manage email inboxes.
• Effectively alternate between administrative tasks, reception duties and telephone, ensuring continuity of service.
• Contribute to maintaining a professional, warm and caring welcome for residents and their relatives.
• Cover for the team secretaries during their holidays and absences, which may require activity up to 100% in certain weeks.

WE ARE

• An institution comprising acute and rehabilitation care facilities, a private clinic, EMS, medical centres and on-call services spread across the La Côte region as well as the first clinical hypnosis school dedicated to the care sector in French-speaking Switzerland.
• A care network offering many opportunities for internal transfer according to the aspirations and development projects of employees.
• More than 2000 employees caring for patients and residents in the region, sharing values of Responsibility, Proximity, Humanity, Competence, in an agile environment promoting project achievement.
• A training company committed to training the next generation, with around 80 apprentices in 16 different trades, 200 HES-ES interns and nearly 300 doctors in training.

TOGETHER SIDE BY SIDE, BE THE NEXT TALENT OF OUR CARE NETWORK.

Do you recognise yourself in this description?

Click on Apply by adding the following documents:

CV, cover letter, work certificates (necessary for salary calculation) and diplomas.

If your application is selected, an extract from your criminal record will be requested.