Staff Assistant

Do you enjoy organising, thinking ahead and keeping an overview even in a dynamic environment? Do you want to work close to the operational activities and actively shape changes? Then a varied role awaits you in the COO Bern staff at the UPZ.
You will experience the transformation of the University Psychiatric Centre Bern (UPZ) up close and actively shape changes. Currently, we are merging the two largest psychiatric hospitals in the canton of Bern to create something new together and secure psychiatric care for the future. Your range of tasks is broad and develops dynamically according to the needs of the two COO organisations in Bern and Münsingen. You work with different stakeholders, are close to operational decisions and make an important contribution to smooth processes in day-to-day business.

Your tasks

• You support the staff management, the area and department heads as well as the COO Bern in day-to-day business and ensure that administrative and organisational tasks are reliably completed
• You carry out your assignments in Bern and occasionally also in Münsingen
• You plan appointments proactively, prepare meetings and workshops, write minutes and consistently keep an eye on open tasks and deadlines
• You support project and portfolio management, maintain task lists, take on administrative tasks in contract management and relieve the project managers
• You contribute to budgeting and cost control and prepare data, evaluations and overviews in MS Excel in a structured and reliable manner
• You assist in describing and further developing workflows, keep processes up to date and ensure uniform and complete documentation
• You take on coordination tasks between departments and directorates and ensure smooth information flow in everyday administrative work

• You have a solid commercial education (EFZ) and several years of professional experience in a demanding service or operational environment, for example in project or executive assistance
• More important than qualifications are your quick comprehension and your can-do attitude
• You bring experience in an administrative project environment, know reporting processes and move confidently in a dynamic environment characterised by change
• You understand accounting contexts, have a good numerical understanding and keep an overview of budgeting and cost control
• You work independently, in a structured and reliable manner, are strongly service-oriented and like to get stuck in
• You have a very good command of German, both spoken and written, with a high level of style accuracy and communicate appropriately for the audience
• You have very good user knowledge of Microsoft 365, especially Word, Excel, PowerPoint and Outlook, and are open to new IT systems
• You are interested in operational quality and safety issues and ideally have experience in hospital or healthcare, quality and process management (e.g. QMPilot or QWiki), contract management or with applications such as Planforge and Messerli Software

Your contacts

Anja Kobi

Anja Kobi answers your specialist questions:
T: +41 58 630 91 28
Yanis Emanuel Ryser

Email: bewerbungen@upz-bern.ch
T: +41 58 630 96 71

Your workplace

Bolligenstrasse 111, 3000 Bern 60