Administrative Officer

About the job

Are you looking for a varied hub function right in the middle of Zurich? From 1 November 2026 or by arrangement, you will strengthen our well-coordinated administration team in our medium-sized civil engineering office. As a motivated, reliable and team-oriented personality, you will support us in the daily office routine.

Administrative Officer (60–80%)

What you bring

• Completed commercial or equivalent basic training with experience in administrative activities.

• IT and system affinity (quick grasp of handling the internal database software) as well as good knowledge of MS Office programmes.

• Confident German and good English skills.

• Flexible, communicative and outgoing personality with strong communication skills in internal and external exchanges.

• High quality awareness as well as precise and independent working style.

• Enjoy close collaboration in the core team as well as a strong service mentality towards the project managers.

Your role in our team

• Together with the well-coordinated administration team, you manage the telephone switchboard and the general email inbox including deputising, warmly welcome our clients and reliably support our project managers in administrative project support.

• You maintain master data and take over project administration. This includes handling project billing in our company information system, correspondence and dunning.

• You support our responsible person in finance with preparatory work in accounts payable, accounts receivable and cash accounting.

• Coordinating appointments, conference rooms and travel is part of your daily routine, as is organising customer events and popular internal events such as our ski day, barbecue evening or Christmas dinner.

• You take on general administrative and organisational tasks that arise in daily office life and support the team.

Our values

As a future-oriented employer, we offer you contemporary employment conditions, attractive social benefits and a high degree of independence. Because stability is important to us, we rely on careful, structured induction and aim for a long-term, successful collaboration. A respectful, straightforward and collegial interaction at eye level is our lived identity.

Are you interested?
Then we look forward to receiving your complete application documents directly via the online application form on this job portal.