File Manager at the Endocrinology, Diabetology and Metabolism Department

About the job

Administration

File Manager at the Endocrinology, Diabetology and Metabolism Department

To support the service administrator in her activities, the Endocrinology, Diabetology and Metabolism Department is offering a File Manager position at a 70% workload, with a start date planned for 1 October 2026 or to be agreed upon.

Context

The Lausanne University Hospital (CHUV) is one of the 5 Swiss university hospitals. Thanks to its collaboration with the Faculty of Biology and Medicine of the University of Lausanne and EPFL, CHUV plays a leading role in medical care, medical research and education.

Attached to the CHUV Department of Medicine, the Endocrinology, Diabetology and Metabolism (EDM) Department specialises in endocrinology, diabetes, lipids, obesity as well as eating behaviour and nutrition disorders. Our approach is multidisciplinary, patient-centred, with cutting-edge clinical practice based on the latest advances in medical research.

Mission

• You provide administrative support to the service administrator (participation in HR procedures, time management, etc.)
• You assist the administrator in the financial management of the service (preparation of documents, issuing invoices and orders, checking reimbursement requests...)
• You coordinate activities related to the service’s Ultragenda (setting up all calendars, courses and workshops of the service, blocking absences (holidays, conferences, etc.) according to the schedule...)

Profile

• You hold a commercial employee CFC (or an equivalent qualification) and have at least 3 years’ experience in an administrative role
• You have an excellent sense of organisation, responsibility and administrative rigour
• You are proactive, versatile and comfortable in a constantly evolving environment
• You are proficient with common IT tools and adapt easily to new software
• You appreciate teamwork, mutual support and collaboration.

We offer

Becoming a collaborator at the Lausanne University Hospital means benefiting from:

• First-class social benefits, 20 days paternity leave and 4 months maternity leave (with the possibility of an additional month of breastfeeding leave)
• Regular salary progression adapted to responsibilities
• A 13th month salary and 25 days’ holiday per year
• A right to a minimum of three training days per year, with access to a varied offer within the CHUV Training Centre and partner training centres of the Canton of Vaud
• Facilitated access to one of the 500 furnished flats offered in the surrounding neighbourhoods for people relocating to Switzerland from abroad
• Social, cultural and economic benefits offered to members of the H-Oxygène association
• Benefits offered within the mobility plan (discounts on public transport subscriptions, promotion of "Mobility" vehicles and discounts on the purchase of electric bikes)
• Quality hotel-standard staff restaurants in each hospital building with preferential rates.

Contact and application submission

Contact for information about the role: Mrs Véronique Laville, Administrator of the EDM service, tel.: 021 314 02 57

As all our applications are processed electronically, we kindly ask you to apply exclusively online by clicking the APPLY button at the bottom of the announcement.

If you have difficulty applying, you can consult our procedure on how to apply online. If for technical reasons you are unable to apply online, please contact our Recruitment Unit, which will assist you in your process, either by email at e.recrutement@chuv.ch or by phone at 021 314 85 70

CHUV applies the highest quality standards in its recruitment processes. Furthermore, committed to promoting diversity among our collaborators, we pay attention to different life paths and do everything possible to ensure equal treatment and prevent any discrimination. We look forward to receiving your application.

We kindly ask placement agencies to note that applications submitted directly by them on our recruitment platform are not accepted and cannot be invoiced. Thank you for your understanding.