Zurich, Zurich, Switzerland
Facility Coordinator 80 - 100% (f/m/d)
- 09 September 2026
- 80 – 100%
- Zurich, Zurich, Switzerland
Job summary
Join our team in a dynamic role supporting Facility Management! Enjoy a collaborative atmosphere with growth opportunities.
Tasks
- Assist the Facility Manager in daily operations and service coordination.
- Serve as the main contact for facility inquiries and workplace support.
- Oversee maintenance activities and manage administrative processes.
Skills
- Commercial apprenticeship or equivalent; Facility Management experience preferred.
- Strong organizational and coordination skills with a proactive mindset.
- Excellent communication and customer-focused approach.
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About the job
The opportunity
In this dynamic role, you will support the Facility Manager in ensuring the efficient day-to-day operation of the site while contributing to a positive workplace experience for employees, visitors, and external partners. You will play an important role in coordinating workplace and facility services, supporting administrative and operational activities, and ensuring a safe, well-organized, and welcoming work environment. As part of the Facility Management team, you will work closely with internal stakeholders and external service providers, while also serving as a backup for the Reception function during vacation or sickness absences. This position offers a broad range of responsibilities and the opportunity to further develop your coordination, customer service, and facility management skills in a collaborative environment.
How you'll make an impact
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Support the Facility Manager in the day-to-day operations and overall management of the site while coordinating and overseeing workplace and facility management services.
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Serve as the primary point of contact for facility-related inquiries and workplace support activities
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Coordinate maintenance, repair, and preventive maintenance activities with external vendors and service providers
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Manage purchase orders, invoices, reports, documentation, and other administrative processes
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Support workplace-related projects, office relocations, workspace planning, and continuous improvement initiatives
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Oversee meeting room management, support daily workplace operations, and conduct regular facility inspections and building walkthroughs to maintain high workplace standards
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Support health, safety, emergency evacuation, and first aid initiatives in compliance with company policies
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Build and maintain strong relationships with internal stakeholders, suppliers, and external partners while ensuring the delivery of high-quality workplace services and a positive employee experience
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Provide backup support for Reception during vacation periods and other absences, including managing visitor registrations, site access procedures, incoming calls, and reception communications
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Represent the company professionally as the first point of contact for visitors and external stakeholders
Your background
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Completed commercial apprenticeship or equivalent qualification
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Experience in Facility Management, Workplace Services, Office Management, Administration, or a similar role is an advantage
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Strong organizational and coordination skills with the ability to work independently, prioritize tasks effectively, and take ownership
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Excellent communication and interpersonal skills, combined with a service-oriented, professional, and customer-focused approach
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Positive and proactive mindset, strong problem-solving skills, and attention to detail
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Proficiency in Microsoft Office applications as well as very good German and good English language skills
More about us
We believe that great work thrives in an environment where people feel genuinely supported and fairly rewarded. Our benefits are designed to create real value for every individual, fostering engagement, performance, and growth. By prioritizing well-being, we create a workplace where personal and organizational success grow together.
