Payroll and Social Insurance Case Manager

About the job

Administration

Payroll and Social Insurance Case Manager

The Human Resources Administration of the CHUV is looking to strengthen its teams by recruiting a Payroll and Social Insurance Case Manager at 80% - 100%.

Context

The Human Resources Directorate of the CHUV (DRH) collaborates with the 11 departmental HR teams to provide quality service to a population of nearly 13,000 employees.

The Human Resources Administration (ARH) has as its main missions to ensure fair remuneration in accordance with current regulations, including the management of salaries, bonuses and promotions, to manage personnel files, employment contracts, absences, leave and retirement-related matters.

The position in question is within the teams dedicated to the regular sector. The unit you will be part of manages administrative tasks for more than 5,500 employees. It handles the monitoring and implementation of career actions (hirings, departures, promotions or any other contractual changes), which accounted for more than 4,700 cases processed in 2024. At the same time, it guides employees and/or partners/managers by responding accurately to their requests regarding salary, social benefits and/or labour law in the application of the Personnel Act (LPers).

The Lausanne University Hospital (CHUV) is one of the five Swiss university hospitals. Thanks to its collaboration with the Faculty of Biology and Medicine of the University of Lausanne and EPFL, the CHUV plays a leading role in medical care, medical research and education.

Mission

• You manage the creation and administration of personnel files, correspondence, determination of family allowance entitlements, as well as the filing and archiving of files
• You contribute to the preparation and payment of salaries, management of social insurance data, control of changes, information research and preparation of forms for any changes
• You guide employees and partners on salary, social benefits and labour law questions, prepare correspondence and certificates, and record absences
• You prepare contractual documents related to career actions and ensure their legal compliance
• You perform your tasks autonomously, respect management procedures and submit special cases to the ARH manager
• You carry out occasional or correspondence tasks, substitute and support your colleagues when necessary, and update internal procedures
• You proactively propose continuous improvement measures
• You supervise an apprentice (upon management request).

Profile

• You hold a Federal VET Diploma as a commercial employee, or an equivalent qualification in administration or human resources management
• You ideally have some initial experience in human resources, particularly in personnel administration
• You have a very good command of common office software (Outlook, Word and Excel); good knowledge of PeopleSoft software is an asset
• You have a C2 level in French (spoken and written); good knowledge of English is an asset
• You appreciate teamwork and are recognised for your interpersonal skills; you can adapt your communication to any type of interlocutor and demonstrate excellent service orientation
• You have a keen sense of organisation, rigour and discretion.

We offer

Becoming an employee of the Lausanne University Hospital means benefiting from:

• First-class social benefits and 20 days of paternity leave
• Regular salary progression adapted to responsibilities
• A 13th month salary and 25 days of annual leave
• A right to a minimum of three training days per year, with access to a varied offer within the CHUV Training Centre and partner training centres of the State of Vaud
• Facilitated access to one of the 500 furnished accommodations offered in the surrounding neighbourhoods
• Social, cultural and economic benefits offered to members of the H-Oxygène association
• Benefits within the mobility plan (discounts on public transport subscriptions, promotion of "Mobility" vehicles and discounts on the purchase of electric bicycles)
• Quality staff restaurants in each hospital building with preferential rates.

Contact and application submission

Contact for information about the position: Ms Albulena Rashiti, Departmental ARH Manager, at 021 314 51 28

As all our applications are processed electronically, we kindly ask you to apply exclusively online by clicking the APPLY button at the bottom of the advertisement.

If you have difficulty applying, you can consult our procedure on how to apply online. If for technical reasons you are unable to apply online, we invite you to contact our Recruitment Unit, which will assist you in your process, either by email at e.recrutement@chuv.ch or by phone at 021 314 85 70

The CHUV applies the highest quality standards in its recruitment processes. Furthermore, committed to promoting diversity among our employees, we pay attention to different life paths and do everything possible to ensure equal treatment and avoid any discrimination. We look forward to receiving your application.

We kindly ask placement agencies to note that applications submitted directly by them on our recruitment platform are not accepted and cannot be invoiced. Thank you for your understanding.