Administrative Assistant & Contract Support for Legal, Regulatory & Compliance (60-80%)

About the job

Electricity powers our lives. And we move electricity. Every day, we commit ourselves to the security of supply on the network side in Switzerland. On behalf of Switzerland and in cooperation with international partners, our employees ensure a powerful and reliable electricity grid.

We are looking to strengthen our headquarters in Aarau as soon as possible with a

Administrative Assistant & Contract Support for Legal, Regulatory & Compliance (60-80%) - 1601

Ensure electricity in Switzerland

In this varied role, you are responsible for the administrative support of the Legal, Regulatory & Compliance department as well as providing assistance in contract management. Among other things, you will perform the following tasks:

• Administrative support in managing legal proceedings before courts or authorities (regulatory proceedings, network construction proceedings), such as preparing requests for deadline extensions, processing simple orders
• Responsibility for the operational contract management of the Business Unit CEO (contract filing, deadline monitoring, maintenance of contract data and metadata, possibly support with contract conclusions and contract amendments, preparation of evaluations and reports).
• Collaboration in the further development and operation of Swissgrid's digital contract management landscape.
• Depending on interest and the development of digitalisation projects, the assumption of additional responsibility in the areas of digitalisation and process optimisation may be considered in the future.
• Support in optimising administrative and legal processes
• Support of the Application Owner for enquiries regarding the contract management system
• General administrative tasks (layout of presentations and documents, drafting texts and emails, appointment coordination with authorities, etc.)
• Preparation of training materials
• Organisation of events, workshops for the department

This is how you make a difference

For the position of Administrative Assistant & Contract Support for Legal, Regulatory & Compliance, we are looking for a proactive and independent personality who enjoys cross-team collaboration and has good organisational skills. In addition, you bring the following:

• Commercial or comparable training, ideally with experience in a legal environment, contract management or project management
• At least 2 years of experience in a comparable position
• Very good M 365, Office skills (Outlook, Word, Excel, PowerPoint, SharePoint) and good knowledge of Adobe Acrobat (PDF).
• Affinity and interest in processes and tools. Experience with document management, contract management or collaboration tools is an advantage
• Work experience in the field of critical infrastructure operators and/or in the energy sector is a plus
• Efficient and precise working style, high reliability and proactive attitude
• German as mother tongue and good French skills in spoken and written form, as well as basic knowledge of English and Italian skills are a plus

This is how we inspire you

We offer you a varied and exciting area of responsibility in a company unique to Switzerland. In addition, you benefit from the following perks with us:

• Flexible working hours
• 25 working days of holiday as well as company holidays between Christmas and New Year
• State-of-the-art working environment in close proximity to Aarau station
• Progressive social benefits and an attractive pension fund
• Opportunities for professional development
• Competitive salary and reward for good performance

About us

The Legal, Regulatory & Compliance department is the competence centre for all legal, regulatory and compliance issues of Swissgrid. It provides legal advisory services for the entire company. The Legal, Regulatory & Compliance department is also an important contact point for the supervisory authority (ElCom) and other authorities.