Stiftung Contact
Bern
Executive Assistant, 80%
- 06 July 2026
- 80%
- Permanent position
- Bern
Job summary
Join Stiftung CONTACT, a leader in harm reduction services. This is a unique chance to contribute to meaningful work in a supportive environment.
Tasks
- Provide administrative and organizational support to leadership.
- Manage the main phone line, triaging inquiries effectively.
- Coordinate meetings, events, and HR processes efficiently.
Skills
- Commercial training and several years of relevant experience required.
- Strong communication skills and professional appearance essential.
- Excellent organizational and coordination abilities needed.
Is this helpful?
About the job
CONTACT, Foundation for Addiction Support, offers services in the field of harm reduction. Its aim is to reduce the risks and negative consequences of substance use for those affected and society. CONTACT is guided by the four-pillar model of Swiss addiction policy.
From 1 November 2026 or by arrangement, we are looking for an
Executive Assistant, 80%
In this varied and responsible role, you will support the executive management as well as the department heads in all organisational, administrative and coordinative matters of day-to-day business. You ensure efficient information flow and act as a hub between executive management, department heads, the foundation board and external stakeholders. We are looking for a committed individual who works responsibly, in a structured manner and with a service-oriented approach.
Your tasks include:
- Administrative and organisational support of the executive management and department heads
- Managing the main telephone number including providing information and triaging incoming enquiries
- Planning, organising as well as preparing and following up on meetings and events
- Taking minutes in various committees
- For the HR area: Administrative support of the recruitment process, drafting and correcting employment references, coordinating civil service assignments, deputising in personnel administration
- Various general secretarial duties
You bring with you/You are:
- You have a commercial basic education and several years of experience in a comparable role
- You are strong in communication and have a professional demeanour
- You are characterised by high flexibility
- Strong organisational and coordination skills are among your strengths
- You have a confident command of German and possess oral and written French skills
- You are proficient in MS Office, digital tools and modern communication platforms
Our offer is:
- Progressive employment and working conditions according to the collective labour agreement
- Salary according to cantonal guidelines
- Varied activity with a high degree of personal responsibility
- Collaboration with committed professionals in a meaningful environment
Interested?
We look forward to receiving your online application – simply click the button and upload the documents
Further information is gladly provided by Mr Carl Müller, Head of Services/Deputy Executive Director, telephone 031 378 22 28 (Tue-Fri).
Dates:
Application deadline until Wed, 15 July. First short online interviews on Mon, 20 July, on-site interviews on Mon, 27 July.
Applications from recruitment agencies will not be considered.
CONTACT
Foundation for Addiction Support
Monbijoustrasse 70
3007 Bern
CONTACT
Foundation for Addiction Support
Monbijoustrasse 70
3007 Bern
