Administration Employee for Intercompany Courses and Finance, 80 – 90%

About the job

The OdA Social Professions Zurich is the cantonal vocational training association responsible for basic education and tertiary level B in the professional fields of social work, education and counselling for vocational training development and talent promotion. We are the contact point for companies, associations and authorities and represent the interests of practice in vocational training matters. In addition to intercompany courses in basic education (ÜK AGS and ÜK FaBe), we offer professional pedagogical further training and specialist exchanges for vocational and practical trainers, specialists and managers, take on practical training tasks in the tertiary sector and provide advice on educational matters. In cooperation with the authorities and the examination board 76 of the canton of Zurich, we carry out tasks in the qualification procedures (QV).

With marketing and communication activities, we promote the positive perception of social professions in the general public. Furthermore, we participate in career fairs and organise conferences and professional championships.

We are looking for a service-oriented and open-minded person for our administration team from 1 February 2027 or by arrangement as

Administration Employee for Intercompany Courses and Finance, 80 – 90%

In this varied role, you will take on a central role in the administration of our intercompany courses (ÜK) and in financial accounting. You ensure smooth administrative processes, support professional course operations and thus make an important contribution to the successful implementation of our educational offerings.

Your tasks:

Course administration:

• Independent planning, organisation and administrative processing of our intercompany courses
• Coordination of course processes as well as preparation and control of the associated invoices
• Quality assurance and continuous optimisation of administrative course processes
• Collaboration in the implementation of the annual ÜK planning
• First point of contact for learners, learning coaches, training companies and other stakeholders Reception management as well as professional information provision by telephone and e-mail
• Maintenance, management and quality assurance of course and participant data

Financial administration:

• Verification, coding and processing of creditor invoices and credit card statements
• Monitoring of payment transactions in the creditor and debtor area
• Processing of repayments and execution of rebookings independently
• Execution of dunning procedures and ensuring timely payment processing

Project and administrative tasks:

• Collaboration on cross-departmental projects and internal developments
• Support of the team in general administrative, secretarial and organisational tasks

You bring with you:

• You have completed commercial training or a comparable qualification and have several years of professional experience in a similar role.
• Ideally, you have practical experience in finance and accounting, especially in creditor and debtor accounting.
• You are proficient in MS Office and enjoy working with databases and modern administrative programmes.
• You are characterised by a structured, precise and independent way of working and have a strong flair for numbers and administrative processes.
• You are an open and communicative person who enjoys a lively environment in the field of vocational education.

What we offer you:

• A varied and meaningful activity in the field of vocational education and social professions.
• The opportunity to take responsibility and actively contribute to the further development of our services.
• A well-coordinated, helpful team as well as a modern and appreciative working environment.
• Attractive employment conditions with six weeks’ holiday, annual working hours and the possibility to work from home by arrangement.

Would you like to take responsibility and help shape vocational education in the social sector together with us? Then we look forward to receiving your application by 24 November 2026 by e-mail to Claudia Mäder, Head of Administration / HR.

For further information, Claudia Mäder will be happy to assist you.

Please already include the following information in your application dossier: salary expectations / desired workload / notice period or earliest possible starting date.

The first-round interviews will take place online on Wednesday afternoon, 2 December 2026. The second-round interviews will be held on Tuesday afternoon, 15 December 2026 at the OdA Social Professions Zurich office.