A social secretary in charge of accounting at 70% - Les Créateliers

About the job

Company Description

Description of FASe

The Geneva Foundation for Sociocultural Animation (FASe) is a partner institution, funded by the Canton and the municipalities, whose mission is to promote and maintain social cohesion in the canton of Geneva, that is to ensure the quality of the relationship between individuals and society. Through socio-educational, sociocultural and associative field actions carried out by centres and outreach teams, the Foundation meets the population's needs in terms of meeting, exchange, solidarity, citizenship, quality of life, with the general aim of preventing social exclusion.

Description of Les Créateliers

The association Les Créateliers is convinced that manual creative activity is a vector of personal development that stimulates each person’s ability to think and act. It promotes the creation of social bonds, while improving self-knowledge and knowledge of others to contribute to social change and the emergence of solidarity, cooperation and collective intelligence. The association Les Créateliers organises workshops and courses, during which techniques and know-how are transmitted, as well as socio-educational activities and sociocultural animations with the aim of prevention and improving quality of life.

The association is subsidised by the City of Geneva as well as by the Canton of Geneva. Courses for children are subsidised, whereas courses for adults are self-financed and generate a surplus used for various activities. The association is considered by the City of Geneva as a leisure centre. The animation team as well as its administrative and cleaning staff are paid by FASe, which is also responsible for coordinating recruitment for these roles. The teachers who teach within Les Créateliers are, however, paid by the association.

Additional information is available on the Les Créateliers website as well as in its activity report. Below are data that allow measuring the scale of the secretariat and accounting activity within Les Créateliers:

In figures

Adults in weekly courses >210

Adults in occasional workshops > 140

Children in weekly workshops > 80

Members >500

Association employees >30

Animation team >3

Secretary-accountant 1

Cleaning agents 2

Weekly courses >30

Annual client invoices > 1,500

Annual supplier invoices > 120

Annual payslips >250

Operating budget

monetary > KCHF 400

Operating budget

non-monetary > KCHF 450

Job Advertisement

FASe is advertising, within Les Créateliers, a position for a social secretary in charge of accounting at 70%. On average, 50% of the activity rate is devoted to secretarial tasks and 20% to accounting.

Job Description

• Updating and processing email and paper mail
• Updating teachers’ contracts and timetables
• Updating the student database (Dolibarr)
• Managing registrations (opening, follow-up, waiting lists)
• Managing the sending of the activity report, programme and call for subscriptions
• Drafting responses, letters, notes, minutes
• Managing the supplies department
• Managing archiving
• Implementing controls to ensure the accuracy and completeness of accounting, respecting the objectives assigned by the centre managers and the accounting directives of FASe
• Preparing and paying teachers’ salaries, calculating social charges, notifications to various social institutions, year-end salary certificates
• Preparing and sending invoices to students, debt collection
• Verifying, allocating and paying supplier invoices
• Reconciling client and supplier modules, cash registers and bank statements with accounting
• Entering accounting and analytical entries
• Producing the profit and loss account and balance sheet
• Preparing the annual budget and interim projections
• Providing the committee with a financial dashboard and supporting the treasurer
• Managing the relationship with the audit body

Qualifications

• Holder of a commercial employee CFC, complemented by at least 5 years of successful prior experience in secretarial and accounting fields
• Demonstrate good knowledge of an accounting software
• Be autonomous in using specific IT systems, their development and mass data processing
• Have good writing skills
• Have a sense of responsibility, demonstrate rigour and good organisational skills
• Have excellent interpersonal skills and know how to build trusting relationships
• Be able to work independently, take useful and appropriate initiatives for the smooth running of the centre, in close connection with the animation team and the committee
• Show listening skills, diplomacy, flexibility and a real service spirit

Additional Information

• Mandatory presence at the workplace on Tuesdays
• Holidays to be taken during school holidays
• Salary according to the Geneva State salary scale: maximum class 11
• Following interviews, you will take an accounting and writing test
• Start date: 1 January 2027
• Application deadline: 1 November 2026