Executive Assistant to the Clinic Director

A key role. Great responsibility. A demanding environment. Do you think ahead, keep an overview even in complex situations, and know how to set priorities deliberately? Do you value collaboration at the leadership level and wish to contribute your experience, organisational talent, and initiative in a versatile role? To support the Clinic Director for Visceral Surgery, we are seeking a confident and trustworthy executive assistant who independently manages the daily operations of the directorate and acts as a central interface to ensure smooth processes. The University Clinic for Visceral Surgery and Medicine at Inselspital includes the areas of visceral surgery, hepatology, and gastroenterology. Here, highly specialised patient care, research, and teaching are combined daily. Around 350 employees shape the dynamic clinic routine every day with their commitment. We offer you an interesting and challenging field of work with multifaceted contacts within and outside the university hospital.

What to expect

• You will take on a central role within the directorate of a university clinic. Close collaboration with the clinic director and various professional groups requires presence on site, flexibility, and a good sense of the demands of a lively hospital operation. In return, you can expect a versatile position of trust with personal responsibility, short coordination paths, and the opportunity to actively shape the daily operations of the directorate.

• You support the clinic director in daily business, coordinate demanding agendas, and independently organise meetings and events.

• You set priorities proactively and independently handle directorate correspondence, minutes, and other leadership documents, ensuring a smooth flow of information.

• You act as the central contact person for internal and external stakeholders and ensure professional, discreet, and reliable communication.

• You support projects, coordinate cross-departmental tasks, and actively contribute to the optimisation of administrative processes.

Your profile

• Completed commercial training (EFZ) with advanced commercial education, preferably as an executive assistant with a federal diploma or a comparable qualification.

• Several years of professional experience as an executive assistant, executive assistant, or in a comparable leadership-level function.

• Strong organisational talent, high initiative, as well as an independent, structured, and proactive working style.

• Confident and engaging manner, strong communication skills, diplomatic tact, and discretion, as well as the ability to maintain an overview even in demanding situations.

• Very good MS Office skills, digital affinity, as well as confident German and good English and French skills.

• Experience in healthcare or the university environment is welcome but not a prerequisite. What matters is your professional qualification, your personality, and your experience in professionally supporting leaders.

Our offer

• A responsible position of trust with direct collaboration with the Clinic Director for Visceral Surgery.

• A versatile area of responsibility with a high degree of independence and the opportunity to contribute your experience and ideas.

• A professional and demanding environment at the interface of university medicine, research, teaching, and management.

• Collaboration with different professional groups and leaders.

Questions about the position?

For further information, please contact Lara Beekman, Staff Member Clinic Directorate

+41 31 632 03 50