Medical Secretary in the Ophthalmology Department - 100%

About the job

Company Description

With more than 13,000 employees representing 160 professions, the Geneva University Hospitals are a reference institution at both national and international levels. To learn more about our institution, take a few minutes to consult our 2025 retrospective by clicking here .

The position is attached to the Department of Clinical Neurosciences . This department provides care to patients of all ages, children and adults, suffering from neurosurgical, neurological, ophthalmological and otorhinolaryngological pathologies. Care is adapted to the needs and difficulties of the patient, from the most acute sectors (intermediate care units) to rehabilitation sectors (neurorehabilitation).

The department's objective is to guide patients towards regaining their autonomy through teaching, support and outpatient follow-up. It ensures the operation of patients as well as their support, to promote an early return home. In the same spirit, outpatient care is also prioritised and surgical activity optimised to facilitate access to care within a reasonable timeframe.

The Ophthalmology Service of the HUG has been, since its creation in 1878, the leading ophthalmology centre in the canton of Geneva in terms of diagnosis, treatment of eye diseases and research. It relies on the most modern diagnostic methods, the most innovative techniques and minimally invasive surgical intervention methods. Its core values are those of a university service.

Job Description

Within the ophthalmology service, you will handle all administrative tasks related to consultations in the neuro-ophthalmology/strabismus and paediatric ophthalmology units as well as document management.

You welcome patients and/or their relatives in a personalised manner at the reception desk, answer telephone calls and collect useful information for the patient pathway.

You manage the scheduling of consultations (appointment booking, summons, file preparation, document scanning) and organise additional examinations, while ensuring the proper follow-up of the medical file and the patient’s trajectory.

You draft, under specific instructions, all documents related to the patient’s follow-up and file. You maintain, correct, monitor and send these documents.

You ensure continuity of service by covering for colleagues during their absences, including in other departments.

Qualifications

You hold a Federal VET Diploma as a commercial employee and/or a medical secretary diploma, or any equivalent qualification.

You have 2 to 3 years of successful experience in a similar position within a medical secretariat.

You have excellent computer skills (ECDL advanced level for Word and standard for Excel required).

Knowledge of software used at HUG (DPA, DPI, Greco, Opale) is a real asset.

You have a perfect knowledge of medical terminology and excellent French spelling.

You are able to work independently, have initiative and team spirit as well as organisational skills and a sense of priorities.

You demonstrate great versatility and have an interest in both administrative and clinical aspects.

You are flexible, have ease in human contact and are resistant to stress.

Additional Information

• Start date: as soon as possible
• Number of positions: 1
• Work rate: 100%
• Function class: 11 (10 if not holding the ECDL certificate)
• Contract: permanent
• Application deadline: 25.11.2026
• Contact for information: Mrs Suzanne Rodriguez, head of secretariat of the ophthalmology service, tel. 022 37 28 394

If you are interested in this position and recognise yourself in the sought profile, do not hesitate to apply or contact us for further information.

We will carefully consider your application, which must include an up-to-date CV, a cover letter and copies of your work certificates and diplomas.

This announcement is addressed equally to women and men.

Wishing to engage in the fight against unemployment, the HUG encourage applications coming from the Cantonal Employment Office.