Medical Secretary 50 - 80%

About the job

Our established outpatient location is undergoing a phase of structural development. In this key role, you will not only take on classic secretarial tasks but also actively shape the organisation and further development of administrative processes.

Responsibilities

• Overall responsibility for the organisation and smooth management of the medical secretariat at the location
• Ensuring efficient, professional, and timely administrative processes
• Coordination and further development of patient admission as well as central contact point for patients, relatives, and external partners
• Planning and management of appointment scheduling for the interprofessional treatment team
• Establishment, documentation, and continuous optimisation of processes and workflows considering internal and external requirements
• Writing, editing, and managing medical correspondence as well as ensuring complete and accurate patient documentation
• Supporting the team in daily operations and taking on diverse administrative tasks
• Participation in team meetings including minute-taking

Profile

• Completed commercial training or comparable qualification, ideally supplemented by further training as a medical secretary
• Several years of professional experience in the medical field, preferably in the outpatient sector
• Strong organisational talent and enjoyment in structuring and developing processes
• Independent, precise, and efficient working style with interconnected thinking
• Resilient, flexible, and team-oriented personality with a high sense of responsibility
• Empathy and professional communication skills in dealing with children, adolescents, and their caregivers
• Confident command of German, both spoken and written
• Very good IT user skills (e.g. clinical information systems, MS Office, SAP)

Offer

• Responsible key role with scope for design in a developing outpatient clinic
• The opportunity to actively shape and sustainably influence structures and processes
• Collegial, interprofessional working environment with appreciative collaboration
• Contemporary employment conditions according to cantonal personnel law
• Attractive training and further education opportunities
• Central workplace in Winterthur with parking facilities
• Additional benefits such as lunch vouchers and 5 weeks of holiday

Start

Immediate or by arrangement

Your contact

Ms Silvia Gallego, Professional Head of Medical Secretariats, T +41 52 264 33 11 (absent 9 to 25 May 2026)

PD Dr Lars Wöckel, Chief Physician | Department Head, T +41 52 267 35 24

PD Dr Lars Wöckel, Chief Physician | Department Head, T +41 52 267 35 24

Application

Please note that only complete application documents can be considered. The documents listed under the topics "What we expect for the application dossier" are decisive.

Dossiers from recruitment agencies will not be considered.

Dossiers from recruitment agencies will not be considered.