Management Assistant - 60%

About the job

Company Description

With more than 13,000 employees representing 160 professions, the Geneva University Hospitals are a nationally and internationally recognised institution. To learn more about our organisation, take a few minutes to view our 2025 retrospective by clicking here .

With nearly 1,400 employees, the Department of Rehabilitation and Geriatrics is a medical centre focused on the elderly, spread across 5 sites: Trois-Chêne, Loëx, Bellerive, Beau-Séjour and Joli-Mont. It manages acute situations, notably through the emergency services at the Trois-Chêne Hospital, age-specific issues, medical rehabilitation, and palliative care.

Job Description

You report to the administrative and financial manager of the Department of Rehabilitation and Geriatrics and contribute to the effective administrative, financial, and logistical management of the department.

You process and monitor the department’s documentation independently, including internal and external agreements. You assess needs, analyse requests, gather necessary information, and take appropriate measures for processing and following up on files. You manage the updating of management tools on Excel, monitor billing and payment requests, as well as control and manage invoices, expense claims, and training requests. You ensure invoice compliance and support the management of off-budget funds.

You make decisions on routine matters under delegated authority granted by management, respecting budgets and current directives. You report complex or particular situations to your superiors and propose suitable solutions.

You are responsible for administrative tasks related to the organisation of the service. You assist the administrative and financial manager and her team in carrying out their duties and managing departmental projects. You actively participate in administrative meetings.

Qualifications

You hold a Federal VET Diploma as a commercial employee and an ECDL Standard certification in Word and PowerPoint, and ECDL Advanced in Excel.

You possess in-depth knowledge of administrative management, accounting, and office IT.

You have significant experience of one to three years in similar roles; experience in a hospital environment or health-related setting would be an asset.

You are organised and meticulous, able to work independently as well as in a team, and demonstrate adaptability. You can manage priorities, take necessary initiatives, and have a strong sense of responsibility.

You have strong analytical and synthesis skills, demonstrate versatility, and possess an open mind, good listening, and communication abilities.

You are flexible by nature and have good interpersonal skills, able to develop constructive relationships with your contacts and show diplomacy.

You have a sense of confidentiality.

Additional Information

• Start date: 01.10.2026
• Number of positions: 1
• Work rate: 60% (with possibility to increase to 80%)
• Job grade: 11
• Contract: 12-month fixed-term contract
• Application deadline: 17.07.2026
• Contact for information: Ms P. Boyer, administrative and financial manager, pboy@hug.ch

Your application must include a cover letter demonstrating your motivation, your CV, copies of diplomas and certificates required for the position, and the last 2 work certificates.

This announcement is addressed equally to women and men.

Only applications submitted via the recruitment platform will be considered. Paper and email applications will not be processed.

Committed to combating unemployment, the HUG encourages applications from the Cantonal Employment Office.