Finance & HR Manager 80–100%

About the job

Location: Wollerau, Switzerland | Hybrid Employment: Permanent position, 80–100% Languages: German (native or flawless), English (business fluent)

About Drop8

Drop8 AG is a technology-driven digital agency with a strong startup mindset. We develop scalable solutions in the field of programmatic advertising and are among the most ambitious players in the Swiss market.

Alongside Drop8, we are building additional companies in the advertising and technology sectors. This means: you will not only work within an existing setup but also gain direct insight into the creation, development, and scaling of multiple ventures.

Your Role

As Finance & HR Manager, you will take on a central position of trust within our company and work directly with the management team.

Your two main areas of responsibility are Finance as well as HR and personnel administration.

In the finance area, you ensure that our financial processes are absolutely clean, reliable, and efficient. You manage our accounts receivable and payable, ensure correct invoicing, monitor incoming payments, and prepare relevant financial information for management.

In the HR area, you take operational responsibility for our personnel administration and ensure that all processes concerning our employees are handled professionally, reliably, and on time.

At the same time, you work closely with our founder and CEO, supporting organisational and strategic matters as well as the development and scaling of further companies.

Your Responsibilities in Finance

• Independent management of accounts receivable and payable in Bexio
• Creation and dispatch of customer invoices
• Monitoring of incoming payments and outstanding receivables
• Responsibility for dunning processes
• Verification, processing, and coordination of incoming invoices
• Preparation and execution of payment transactions
• Preparation of monthly payroll payments
• Coordination with trustees, insurance companies, and other external partners
• Preparation of accounting for monthly and annual financial statements
• Ensuring clean and comprehensible financial processes
• Creation of reports and decision-making bases for management
• Continuous optimisation and automation of our finance processes

Your Responsibilities in HR & Personnel Administration

You take on a significant part of our operational HR responsibilities and are the central contact for administrative personnel matters.

This includes in particular:

• Responsibility for the entire personnel administration from onboarding to offboarding
• Creation and management of employment contracts, contract amendments, confirmations, and references
• Organisation and administration of employee entries and exits
• Maintenance and structured management of personnel files
• Management of holidays, absences, and working hours
• Administration of sickness, accidents, maternity, and other absences
• Coordination with insurance companies, pension funds, social security, and other social insurance partners
• Preparation and administration of monthly payroll processing
• Ensuring correct processing of salary changes, bonuses, and other remunerations
• Support with withholding tax and other payroll-related administrative matters
• Support for management on labour law and personnel administration issues
• Ensuring deadlines and administrative HR processes
• Support in recruiting processes and coordination of applications
• Organisation and coordination of job interviews
• Preparation and coordination of onboarding for new employees
• Support with employee appraisals and HR documentation
• Further development and professionalisation of our internal HR processes
• Building efficient, digital, and as automated as possible HR workflows

Extended Responsibilities

Depending on experience, interest, and development, you can take on additional responsibilities:

• Support of the founder and CEO in strategic and operational projects
• Participation in the development and scaling of further technology companies
• Preparation of presentations, analyses, and decision documents
• Support with organisational and cross-company matters
• Assistance in structuring new deals and partnerships
• Active questioning of existing processes
• Identification of automation and optimisation potential
• Use of modern tools and AI to increase quality and efficiency

What We Expect

• Practical experience in finance, ideally with additional experience in HR or personnel administration
• Very good practical knowledge of Bexio is essential
• Experience with Swiss personnel administration and basic understanding of Swiss labour law
• Understanding of payroll administration and Swiss social insurances
• Very good numerical understanding
• Exceptionally high accuracy and diligence
• Structured and independent working style
• High discretion and professional handling of confidential information
• Ability to independently recognise priorities and act accordingly
• High speed in implementation without compromising quality
• Absolute reliability and consistent ownership
• You independently track deadlines, due dates, and open points
• You recognise problems and ideally already bring a proposed solution
• Interest in technology, automation, and AI
• Very good German and business fluent English

We are not primarily interested in titles or the number of years on your CV. What matters is what you can do, how you work, and whether we can rely on you. If you learn quickly, want to take responsibility, and are ready to consistently deliver at a high level, you will have the opportunity to develop rapidly and take on increasing responsibility with us.

What Awaits You

• A central position of trust within our company
• Responsibility for two key business areas: Finance and HR
• Direct collaboration with the founder and CEO
• Lots of responsibility and accordingly a great deal of trust
• Insight into multiple companies and ventures
• Short decision-making paths and little bureaucracy
• Room for initiative and process design
• Modern tools and a technology-oriented working style
• Flexible working hours and hybrid working
• An ambitious team with high quality standards
• The opportunity to further develop your role as our companies grow