Executive and HR Secretary

As an executive/HR secretary at the Chamblandes Gymnasium, you ensure the coordination and supervision of secretarial activities, while providing administrative and organisational support to management. You are also responsible for the administrative management of human resources and ensure the application of current HR processes. Through your organisational skills, initiative, and ability to coordinate activities, you contribute to the smooth running of the institution and the continuous improvement of administrative services.

• Organisation, coordination and supervision of secretarial activities, as well as management and support of the administrative team
• Development, implementation and updating of administrative procedures with a view to process optimisation and continuous improvement
• Administrative and organisational support to management, particularly in managing deadlines, preparing files and monitoring decisions
• Administrative management of human resources, including personnel files, recruitment, absences, salary data and continuing education
• Advice and support to colleagues and management on administrative and HR matters, in collaboration with the HR unit of the DGEP
• Recruitment, supervision and training of apprentices and interns in the secretariat
• Coordination and participation in major operations of the institution, including the start of the school year, promotions and events
• Management of administrative communications and collaboration with various internal and external partners of the institution

For more information, please consult the job description by clicking here or contact Ms Morgane TORRAS, executive & HR secretary at 021 557 46 61 or by email: morgane.torras@vd.ch.

• Holder of a commercial employee CFC, supplemented by a Federal Certificate as an executive assistant
• Certificate as a personnel management assistant.
• Training as a CFFE trainer.
• Additional training in team management desirable.
• Proven professional experience in an executive secretary position within a large company or in the public or semi-public sector, minimum 7 years.
• Team management skills, sense of responsibility and decision-making ability
• Excellent organisational, analytical and synthesis skills, with a global vision of activities
• Sense of public service, interpersonal skills, discretion and ability to communicate with a variety of interlocutors
• Autonomy, flexibility, proactivity and ability to manage priorities in a dynamic environment
• Very good knowledge of IT tools, particularly office software (Outlook, Word, Excel, PowerPoint, FileMaker pro, etc.)

To learn more about our benefits, visit our Employer State page.