Legal and Notary Assistant (100%)

23 October 2025
100%
Permanent position
Baden

Job summary

Join Voser Rechtsanwälte, a leading law and notary firm in Baden. Enjoy a supportive environment with great benefits.

Tasks

Draft contracts and documents in the notary sector.
Handle administrative tasks and client communications.
Lead HR responsibilities and team management in absence of head.

Skills

Must have commercial training and ideally experience in law firms.
Strong knowledge of MS Office and excellent German skills.
Ability to prioritize tasks and work independently.

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About the job

with additional function as Deputy Head of Secretariat and tasks in the HR area

About us

Voser Rechtsanwälte is a leading law and notary firm in the heart of Baden. We are

divided into five specialist areas and our dedicated team offers comprehensive legal advice and notarial services.

Your tasks

The focus of your activity is in the advocacy as well as in the notary area.

Drafting contracts and documents in the notary area (land register and commercial register matters, marriage and inheritance contracts)
Secretarial tasks and general administrative activities
Telephone and personal contact with clients, courts and authorities
Writing and processing emails and correspondence
Creating invoices and reminders
Monitoring appointments and deadlines
Archiving and data filing
Administrative support in executorships and inheritance division contracts

Your additional function (in the absence of the head of the secretariat)

HR responsibility for the secretariat team and the lawyer team (total 50 people) together with the partner responsible for personnel
Organization and management of the law firm secretariat including leadership of 25 people
Ensuring smooth operations in cooperation with the law firm manager
Handling all payroll and insurance matters in cooperation with the responsible

partners and the head of accounting

Carrying out personnel administration and optimizing processes (from recruitment to departure)
Planning and conducting internal events

Your profile

We are looking for responsible and committed individuals with a commercial basic education. Ideally, you have professional experience in a law firm or a notary office. You appreciate independent work with your own file responsibility. You are characterized by a quick grasp, confident German, polished manners and very good MS Office skills. If you enjoy working in a team, are resilient and can also set priorities correctly, you are the right person for us.

You can expect

40-hour week, 5 weeks vacation, modern social benefits
Versatile and responsible work at a modern workplace
Committed, collegial team and appreciative corporate culture
Room for initiative and personal development
Regular team and company events

After a thorough introduction, you will be ready for a challenging task in an exciting environment. Become part of our team and shape your professional future with us!

Contact

Please send your written application by email to:

Voser Rechtsanwälte KlG

Angelina Laube, Head of Secretariat

Stadtturmstrasse 19, 5401 Baden

hr@voser.ch | Tel. 056 203 15 72 | www.voser.ch