Administrative Assistant 50%

About the job

The Municipality of the City of Prilly is committed to ensuring a qualitative and harmonious urban development of the commune and the region, thereby guaranteeing a high level of services for the entire population.

The Childcare Service offers care services for children up to 12 years old within the framework of the Child Day Care Act (LAJE), allowing parents to better balance family and professional life.

Do you enjoy contact, organisation and wish to contribute to a mission serving families?
The City of Prilly is committed daily to providing quality care for children and their families. In the context of opening this new position, we are looking for a:

Administrative Assistant 50%

What will you actually do?

• Welcome and inform families, by phone and at the service reception, and direct them to the appropriate contacts
• Manage waiting list registrations on the Kibe portal and ensure the updating of information and documents
• Follow up on communications with families regarding their registrations and procedures
• Manage the service’s general email inbox, handle requests and ensure follow-up
• Establish and monitor agreements and inter-network re-invoicing
• Prepare statements, statistics and data intended for cantonal authorities and the Foundation for Child Day Care (FAJE)
• Update forms, authorisations and administrative documents of the network
• Draft and process routine administrative correspondence
• Contribute, in general, to the smooth running of the secretariat and the Childcare Service.

Your profile

• You hold a Federal VET Diploma as a commercial employee or an equivalent qualification
• An environment where your work concretely helps to facilitate families’ procedures and ensures the smooth running of the day care network
• You have several years of experience in the administrative field, ideally in the childcare sector
• You are very comfortable using common IT tools
• You have perfect command of French, both written and spoken
• Your sense of priorities and responsibilities leads you to manage tasks simultaneously with efficiency
• Comfortable in human relations, you enjoy teamwork
• Discreet and respectful, you are also dynamic

We offer you:

• The opportunity to hold a versatile position, at the heart of exchanges with families and various network partners, in a dynamic and collaborative municipal environment
• Benefit from an autonomous, varied and stimulating position

Application deadline: 30 September 2026

Start date: January 2027 or to be agreed