CIO Office - IT Coordinator

CIO Office Coordination & Administrative Support 

• Serve as the central point of contact for the CIO Office, meetings, and communications.
• Coordinate CIO team activities, including scheduling leadership meetings, preparing agendas, and tracking action items.
• Handle confidential and sensitive information with discretion.
• Support CIO-led initiatives, ensuring alignment with business priorities.
• Facilitate internal communications between IT teams, vendors, and business units.
• Assist with travel arrangements, and office logistics.

IT Contract Management and Project Coordination

• Assist in the review, processing, and tracking of IT contracts, renewals, and agreements.
• Maintain a centralized database of contracts, ensuring compliance with company policies and expiration monitoring.
• Collaborate with procurement and legal teams as needed on IT contracts and non-disclosure agreements.
• Work closely alongside the IT PMO to assist in reporting on Key Performance Indicators (KPIs) on a scheduled basis.
• Assist in project coordination activities when needed.

Budget Management

• Track and manage the CIO Office's budget , ensuring alignment with financial targets.
• Process purchase orders (POs), invoices, and vendor payments, ensuring accuracy and timely approvals.

Required:

• Commercial apprenticeship (KV) and relevant work experience, or a Bachelor's degree in Business Administration, Finance, Information Technology, or a related field (or equivalent experience).
• Minimum 5 years of experience in administrative coordination, financial support, or office management in a corporate IT environment.
• Project coordination experience, including tracking budgets, timelines, and deliverables.
• Experience in IT contract management, vendor coordination, and procurement processes.
• Strong organizational and multitasking skills with the ability to prioritize tasks in a fast-paced environment.
• Excellent communication and outgoing interpersonal skills to effectively interact with executives, vendors, and internal teams.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and experience with financial tracking tools.
• Familiarity with ERP systems such as SAP, for financial processing.
• Understanding of IT operations and terminology to facilitate communication between teams.

Key Competencies:

• Attention to Detail: Ability to manage financial and contract-related documents with accuracy.

• Problem-Solving: Proactively identify and resolve operational or administrative challenges.
• Confidentiality & Professionalism: Handle sensitive financial and contractual information with discretion.
• Time Management: Prioritize and manage multiple responsibilities effectively.
• Collaboration: Work seamlessly with IT, Business, Finance, and Procurement teams to support business objectives.

Octapharma IT 

We are a trusted partner to the business. We create and deliver digital solutions for Octapharma. We operate in an international environment providing services to more than 12000 users globally. The IT organization employees approx. 240 people. 

• You help save lives - Every day is meaningful as we produce life-saving medicines
• Family values - Long-term perspective for employees and relationships 
• Be rewarded with an attractive salary and benefits package
• Work with skilled and fun colleagues in a relatively informal organization

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