Assistant to the Board Office (m/f/d)

What to expect

In this versatile role, you will be part of the Board Office and work closely with the highest bodies of Mobiliar. You can expect a varied range of tasks with insight into the corporate governance of a cooperatively anchored company.

You will work in a small team and maintain close contact with various contacts.

Your impact with us

Together with internal and external parties, you will organise the delegates' meeting and the regional delegates' events, ensuring a smooth process. You will prepare invitations, detailed programmes, presentations, scripts, and other documents and coordinate their dispatch. Additionally, you will support the preparation and follow-up of the meetings of the Board of Directors of the Swiss Mobiliar Cooperative.

You will assist our delegates with administrative matters, manage member and address administration, and handle compensation and other organisational tasks. You will also contribute to the organisation and administration of delegate elections and manage the corresponding correspondence. Furthermore, you will support the Secretary General in organisational and administrative matters.

Your profile

• Commercial training and several years of experience in a demanding assistant, secretarial, or comparable role
• Independent, reliable, and meticulous working style, strong organisational talent, and the ability to keep an overview even with multiple simultaneous tasks
• Discretion and confident handling of various contacts
• Very good user knowledge of Microsoft 365 applications, including Microsoft Copilot, as well as ChatGPT; openness and interest in actively using AI possibilities in everyday work
• Very good German skills and good French skills

Working with us

You can expect a small, well-coordinated team with short communication paths and close collaboration. The role as assistant to the Secretary General is shared with a colleague on a part-time basis. Due to the schedules of our bodies, occasional evening work is required. Otherwise, the role offers a well-plannable part-time workload with plenty of variety and personal contact.

Your workplace is Bern and the workload is 60% or 70%.