Assistant to Vice President

About the job

• You support the management and leadership team with organisational, administrative and coordination tasks.
• You coordinate appointments, meetings, workshops and business events and ensure their preparation and follow-up.
• You organise mail and calendar management, coordinate pending tasks and keep deadlines in view.
• You prepare presentations, decision-making documents, reports and other management materials and take minutes.
• You coordinate information across various organisational units and ensure an efficient flow of information.
• You take on operational tasks in SAP, such as order creation and processing of business transactions.
• You manage smaller projects and independently take on topics such as organising training programmes or organisational development projects.
• You identify potential improvements and support the further development of administrative processes.

• You have a commercial education or a comparable qualification.
• You have professional experience in an assistant or coordination role, ideally in the ICT environment.
• Ideally, you have experience with SAP, especially in processing and tracking orders, contracts, invoices and cost centres.
• You have good knowledge of Microsoft 365 as well as experience with digital document management and collaboration tools.
• You are experienced in data preparation, reporting, as well as appointment, task and pending management.

• You are an organisational talent and work independently, in a structured and priority-oriented manner.
• You can consolidate complex information from various sources and prepare it appropriately for the target audience.
• You organise meetings, workshops and events independently and recognise potential for improvement in administrative processes.
• You have a quick grasp and handle confidential and strategically relevant information with confidence.

• You have very good spoken and written German skills as well as good English skills; French skills are an advantage.
• You communicate confidently at different hierarchical levels and present yourself professionally to executives, internal specialist departments and external partners.
• You are characterised by a strong service and customer orientation.

• You are trustworthy, discreet and have integrity.
• You work independently, take initiative and are reliable.
• You are a structured, solution-oriented and positive personality.

As Assistant to Vice President, you are a central hub within the business area. You support the management and the entire leadership team with organisational, administrative and coordination matters, ensure an efficient flow of information and keep an eye on appointments, pending tasks and important duties.
In doing so, you work with different organisational units, executives, employees and external partners. In addition to classic assistant tasks, you take on smaller projects and operational topics and actively contribute to the further development of processes.

• You have a commercial education or a comparable qualification.
• You have professional experience in an assistant or coordination role, ideally in the ICT environment.
• Ideally, you have experience with SAP, especially in processing and tracking orders, contracts, invoices and cost centres.
• You have good knowledge of Microsoft 365 as well as experience with digital document management and collaboration tools.
• You are experienced in data preparation, reporting, as well as appointment, task and pending management.

• You are an organisational talent and work independently, in a structured and priority-oriented manner.
• You can consolidate complex information from various sources and prepare it appropriately for the target audience.
• You organise meetings, workshops and events independently and recognise potential for improvement in administrative processes.
• You have a quick grasp and handle confidential and strategically relevant information with confidence.

• You have very good spoken and written German skills as well as good English skills; French skills are an advantage.
• You communicate confidently at different hierarchical levels and present yourself professionally to executives, internal specialist departments and external partners.
• You are characterised by a strong service and customer orientation.

• You are trustworthy, discreet and have integrity.
• You work independently, take initiative and are reliable.
• You are a structured, solution-oriented and positive personality.

• You support the management and leadership team with organisational, administrative and coordination tasks.
• You coordinate appointments, meetings, workshops and business events and ensure their preparation and follow-up.
• You organise mail and calendar management, coordinate pending tasks and keep deadlines in view.
• You prepare presentations, decision-making documents, reports and other management materials and take minutes.
• You coordinate information across various organisational units and ensure an efficient flow of information.
• You take on operational tasks in SAP, such as order creation and processing of business transactions.
• You manage smaller projects and independently take on topics such as organising training programmes or organisational development projects.
• You identify potential improvements and support the further development of administrative processes.