Executive Assistant and Office Assistant (m/f/d)

About the job

Your prospects with us

• No day is like the other. As an assistant (m/f/d), you are the first point of contact for internal and external matters and support our management in daily business. Reliably and discreetly, you coordinate and organise meetings – from scheduling to preparation and follow-up, including professional mailbox management. As a trusted interface, you prioritise tasks proactively, keep an overview even in a dynamic environment, and ensure smooth processes.
• Growing together. Through close collaboration with management and the diverse topics you independently manage, you gain exciting insights into the strategic development of our company. As an organisational talent, you keep the reins: you manage the topic repository, prepare presentations independently – from the initial agenda to the final document – and work closely with business partners from HR, Finance, and Marketing. Additionally, you implement your own strategic measures and coordinate the annual plan for all internal initiatives. Preparing materials for strategy meetings rounds off your responsibilities.
• Office management from A to Z. In this varied role at reception, you ensure that our office is a welcoming and professional meeting place. You ensure the necessary equipment, take care of a functioning infrastructure, and coordinate external service providers such as facility management, the Circle community, or airport services.

Your contribution to our team

• Hello team player: Friendly collaboration and a strong service orientation are as important to you as they are to us. You enjoy the shared challenge. And last but not least: we have a sense of humour – do you?
• Your skills: With your communication strength and experience in office management, you master the workday confidently. You are characterised by your commitment, independent and structured working style, and organisational skills. In hectic situations, you maintain the necessary composure. Very good German and English skills are as natural to you as very good PowerPoint and Excel skills.
• Your professional background: You have successfully completed a commercial apprenticeship. In addition, you have at least 8-10 years of experience in assistance and/or supporting executives in the professional services sector. The best prerequisites to start with us together.