Management Assistant

About the job

Be part of our team... About Us

Become part of the team At WINTIPAK, you will find more than just a job—you will become part of a company that is changing the world of packaging for good. As a global company with headquarters in Switzerland, Germany, Italy, and China, we offer you space for ideas, responsibility, and real impact.

WE GROW. WE SHAPE. WE MOVE.

With over 20 years of experience and billions of packages sold, WINTIPAK is one of the leading suppliers of aseptic carton packaging for liquid foods such as juices, milk, drinking yogurt, and cream cheese. We develop and produce innovative packaging solutions and create distinctive brand identities through custom printing and creative design. And we still have big plans for the future. Make it your story.

Employees: 450 worldwide
Founded: 2003 with a global growth strategy
Customers: 180+ in over 70 countries.

Your Role

As Management Assistant & Executive Support, you will report directly to the Chief People Officer and play a central role in supporting HR operations, recruiting, office management, executive coordination and internal communication.You will act as a trusted and highly professional point of contact for employees, managers, candidates and external partners, ensuring that HR and administrative matters are handled efficiently, discreetly and with a strong service orientation.In this role, you will work closely with the Chief People Officer and, where required, support the CEO and C-Level management in organizational and administrative matters. Success in this position requires a high degree of reliability, conscientiousness, diligence, ownership, professionalism and sound judgment.We are looking for a person who combines structure and attention to detail with positive energy, resilience, strong interpersonal skills and the ability to work effectively in a dynamic international environment. The successful candidate demonstrates a proactive mindset, professional integrity and the ability to maintain high quality standards under pressure.A modern understanding of digital tools and confidence in working with AI-supported technologies and systems is essential. You should be comfortable using AI responsibly to improve efficiency, communication quality, organization and process effectiveness while maintaining confidentiality, accuracy and professional standards. 

Your ResponsibilitiesHR Administration & Recruiting

• Act as the first point of contact for HR-related questions and ensure professional, solution-oriented and service-minded communication across the organization.
• Maintain employee master data and support HR document management in SAP SuccessFactors, including entries, exits, employment contracts, contract changes, certificates and other HR documentation.
• Support the recruiting process end-to-end, including job postings, application management, interview coordination, candidate communication and preparation of offer documents.
• Coordinate onboarding and offboarding processes, including checklists, IT and access coordination, welcome arrangements and smooth handovers.
• Support topics related to time management, absences and certificates and act as an interface to Payroll, Finance and external payroll providers in France and the UK.
• Contribute to international HR projects, HRIS implementation activities, employer branding initiatives, policy rollouts and continuous process improvements.
• Utilize digital and AI-supported tools responsibly to improve administrative efficiency, communication quality, documentation standards and workflow coordination. 

Executive Support & Internal Communication

• Support the Chief People Officer in daily business activities, project coordination, meeting preparation and follow-up activities.
• Provide organizational and administrative support to the CEO and C-Level management where required.
• Prepare presentations, meeting materials, decision papers and follow-up documentation in a structured, accurate and professional manner.
• Support internal communication, management updates and employee information in a clear, respectful and engaging way aligned with the Wintipak Spirit.
• Interact confidently with C-Level management, managers, international teams and external partners while representing HR with professionalism, discretion and strong customer orientation.
• Demonstrate excellent follow-through, reliability and the ability to manage multiple priorities with calmness, focus and professionalism. 

Office Management & Administration

• Support smooth daily office operations, including reception, mail handling, meeting room coordination, hospitality and guest management.
• Manage office supplies, consumables and supplier coordination in a cost-conscious and organized manner.
• Support the organization of internal events, workshops, team offsites and management meetings.
• Assist with business travel planning, bookings and expense preparation in line with travel guidelines and budget awareness.
• Review and process incoming invoices and support expense and credit card administration processes.
• Ensure tasks are handled with accuracy, accountability, timeliness and a strong sense of ownership.

Your Profile

• You have experience in an assistant, HR, office management or comparable administrative role, ideally within an international environment.
• You work in a highly structured, conscientious, reliable and discreet manner and maintain a clear overview even when managing multiple priorities simultaneously.
• You demonstrate diligence, accountability, attention to detail and a strong commitment to quality and professionalism.
• You bring positive energy, resilience and a proactive, hands-on mindset combined with the ability to work independently and take ownership of responsibilities.
• You are service-oriented, collaborative and confident in interacting with employees, management, HR, Finance and external partners.
• You possess strong organizational and coordination skills and are able to prioritize effectively, follow through consistently and drive tasks to completion.
• You communicate confidently in German and fluently in English. Additional languages are considered an advantage.
• You are confident in using MS Office applications. Experience with SAP SuccessFactors or other HR systems is an advantage.
• You demonstrate digital affinity and competence in working with AI-supported tools and technologies in a professional, responsible and efficient manner.
• You act with integrity, professionalism and sound judgment, especially when handling confidential or sensitive information.You bring a positive attitude, emotional maturity and the motivation to represent HR in a professional, approachable and human way. 

What You Can Expect

A varied and trusted role close to management, with direct insight into international HR, business and leadership topics.An environment where you can take ownership, contribute ideas and actively shape processes and improvements.An international company with short decision paths, dynamic business topics and exciting development opportunities.A team that values reliability, collaboration, openness, accountability and a strong customer mindset.And above all: our Wintipak Spirit — with Cool Head, Warm Heart, Open Mind and Clean Hands.

Ready to shape the future with us?

We look forward to getting to know you.

Pack the Future with us — and bring your spirit to Wintipak.

Your Recruiting Contact:
Julia Schüller
+41 52 5513902