Executive Assistant (m/f/d) - 100%

For our client, a growing and international organization within the financial services sector, we are currently recruiting an experienced and proactive Executive Assistant. In this role, you will directly support the Founder, CEO, and CFO while ensuring smooth operations and efficient office management. This is an exciting opportunity for a highly organized professional who thrives in a fast-paced, international environment.

Description

• Acting as the primary contact point for the leadership team, clients, and external partners
• Complex calendar management and prioritization of appointments for the Founder, CEO, and CFO
• Coordinating, leading, and mentoring administrative support professionals across different locations
• Drafting, editing, and proofreading internal and external communications on behalf of the leadership team
• Scheduling and organizing meetings, handling logistics, and providing on-site or remote support
• Overseeing office management, including facilities, supplies, and vendor coordination in Zug and remote offices
• Managing and processing incoming invoices, ensuring proper approvals and timely payments
• Maintaining digital and physical filing systems for administrative and financial documentation

Profile

• Minimum of 5 years' experience supporting C-level executives or office management in a dynamic, international environment
• Fluent in both English and German (written and spoken)
• Advanced knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Excellent organizational and time management skills with the ability to manage multiple priorities
• Strong communication skills and a professional, proactive demeanour
• Familiarity with invoice processing or basic accounting tools
• Experience managing office operations or facilities across multiple locations
• Previous exposure to the financial services or fintech industry
• Resourceful, adaptable, and calm under pressure
• Self-starter with a high degree of ownership
• High level of discretion and confidentiality with sensitive information
• Tech-savvy and confident using digital tools to streamline workflows

Job Offer

Are you ready for a new challenge in a dynamic, fast-paced environment and confident you can cover the responsibilities outlined above? If so, we look forward to receiving your application.