Winterthur
11 hours ago
Medical Secretary 50 - 80%
- 07 May 2026
- 50 – 80%
- Winterthur
Job summary
Join our established outpatient facility in a phase of structural development. This is a key role with opportunities for growth and a supportive work environment.
Tasks
- Manage the organization and smooth operation of the medical secretary's office.
- Ensure efficient and timely administrative processes.
- Coordinate patient intake and serve as a contact point for patients and partners.
Skills
- Completed commercial training or similar qualification, ideally with medical secretary training.
- Strong organizational talent and enjoyment in structuring processes.
- Excellent IT skills in clinical information systems and MS Office.
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About the job
Our established outpatient location is currently undergoing a phase of structural development. In this key role, you will not only take on classic secretarial tasks but also actively shape the organisation and further development of administrative processes.
Responsibilities
- Overall responsibility for the organisation and smooth management of the medical secretariat at the location
- Ensuring efficient, professional, and timely administrative processes
- Coordination and further development of patient admission as well as being the central point of contact for patients, relatives, and external partners
- Planning and management of appointment scheduling for the interprofessional treatment team
- Establishing, documenting, and continuously optimising processes and workflows, taking into account internal and external requirements
- Writing, editing, and managing medical correspondence as well as ensuring complete and accurate patient documentation
- Supporting the team in daily operations and taking on a variety of administrative tasks
- Participating in team meetings including minute-taking
Profile
- Completed commercial training or comparable qualification, ideally supplemented by further training as a medical secretary
- Several years of professional experience in the medical field, preferably in outpatient care
- Strong organisational talent and enjoyment in structuring and developing processes
- Independent, precise, and efficient working style with interconnected thinking
- Resilient, flexible, and team-oriented personality with a high sense of responsibility
- Empathy and professional communication skills in dealing with children, adolescents, and their caregivers
- Confident command of German, both spoken and written
- Very good IT user skills (e.g. clinical information systems, MS Office, SAP)
Offer
- Responsible key role with scope for creativity in a developing outpatient clinic
- The opportunity to actively shape and sustainably influence structures and processes
- Collegial, interprofessional working environment with appreciative collaboration
- Contemporary employment conditions according to cantonal personnel law
- Attractive opportunities for further training and education
- Central workplace in Winterthur with parking facilities
- Additional benefits such as lunch vouchers and 5 weeks of holiday
Start Date
Immediate or by arrangement
Your Contact
Ms Silvia Gallego, Professional Head of Medical Secretariats, T +41 52 264 33 11 (absent 9 to 25 May 2026)
PD Dr Lars Wöckel, Chief Physician | Department Head, T +41 52 267 35 24
PD Dr Lars Wöckel, Chief Physician | Department Head, T +41 52 267 35 24
Application
Please note that only complete application documents can be considered. The documents listed under the topics "What we expect for the application dossier" are decisive.
Dossiers from recruitment agencies will not be considered.
Dossiers from recruitment agencies will not be considered.
