Executive Assistant to the President (m/f/d)

About the job

Executive Assistant to the President (m/f/d)

The Executive Board is the strategic and operational centre of ETH Zurich. Under the leadership of the President, the school management shapes the future of the university, promotes excellence in teaching and research, and strengthens its international positioning. The Executive Board represents ETH Zurich to authorities, politics and the public, manages global alliances and maintains close relationships with alumni and supporters.

Job Description

As the assistant to our new President, Prof. Dr Günther Dissertori, you will be responsible for the professional management of his secretariat and independently and proactively handle the administrative and organisational tasks. These include:

• Daily business & agenda: You are responsible for the smooth daily routine, planning a very complex and dynamic agenda, as well as the timely, digital allocation of documents for the respective meetings
• Interface management: You are the first point of contact for employees, authorities, politics and external stakeholders and ensure accessibility in the President’s secretariat
• Communication & briefings: Independently drafting briefings and flawless correspondence in German and English are also part of your duties
• Travel management & projects: Furthermore, you will participate in smaller projects, take on detailed travel preparations and bookings, and organise events and functions

Profile

• You have several years of experience in a comparable position and hold further training as an executive assistant with a Federal Certificate of Competence or a comparable professional background
• You enjoy contact with various internal and external stakeholders
• You like to work extremely independently, solution-oriented, proactively and with foresight, and are interested in the complex interrelationships of processes
• You apply your experience in organisational/project management profitably in your daily work
• Within the scope of your duties, you communicate easily and appropriately in English and German (written and spoken); knowledge of French is an advantage
• You have very good knowledge of MS Office, are confident in using various collaboration programmes and open to AI applications
• Absolute reliability, accuracy and discretion are a matter of course for you
• Your high flexibility and your sense for targeted prioritisation make you an asset to our team

We offer

• Your job with impact: Become part of ETH Zurich, which not only supports your professional development but also actively contributes to positive changes in society
• You will be part of a dynamic, international and diverse team
• Contacts with interesting personalities within and outside ETH Zurich
• You will encounter the diverse content and challenges of our academic university environment as well as our various internal interfaces and external partners
• Numerous benefits , such as public transport subscriptions and car sharing, a wide range of sports offered by the ASVZ , childcare as well as attractive pension benefits

Working, Teaching and Researching at ETH Zurich

Diversity and sustainability are important to us

In line with our values , ETH Zurich supports an inclusive culture. We promote equal opportunities, value diversity and maintain a working and learning environment in which the rights and dignity of all employees and students are respected. On our Equal Opportunities and Diversity website , you can learn how we ensure a fair and open environment in which everyone can develop and flourish. Sustainability is a core value for us – we are consistently working towards a climate-neutral future.

Curious? So are we.

We look forward to your online application with the following documents:

 

• Motivation letter
• CV
• Work certificates & diplomas

Please apply exclusively via the online application portal. Applications by e-mail or post will not be considered.

Further information can be found on the ETH Zurich website

For enquiries, please contact Jürg Brunnschweiler, Head of the President’s Office, juerg.brunnschweiler@sl.ethz.ch, by e-mail (no application documents).

We would like to point out that the pre-selection is carried out by the responsible recruiters and not by artificial intelligence.

For personnel placement, the Terms and Conditions of ETH Zurich apply.

About ETH Zurich

ETH Zurich is one of the best technical and natural science universities in the world. We are known for our excellent teaching, pioneering fundamental research and the direct transfer of new knowledge into society. More than 30,000 people from over 120 countries find an environment with us that promotes independent thinking and a climate that inspires top performance. Located in the heart of Europe and connected worldwide, we develop solutions together for the global challenges of today and tomorrow.