Management Assistant at the Acute Medicine Department - 100%

About the job

Company Description

With more than 13,000 employees representing 160 professions, the Geneva University Hospitals are a reference institution at both national and international levels. To learn more about our institution, take a few minutes to discover the highlights and key figures of the year 2025 by clicking here .

With nearly 1,200 employees, the Acute Medicine Department (D-MA) includes the Anaesthesiology, Clinical Pharmacology and Toxicology, Intensive Care, and Emergency Services. It fulfils a fourfold mission through its services, which provide their expertise in frequent interaction with the entire Geneva University Hospitals, thanks to a cross-disciplinary platform, with the aim of ensuring the best possible care for patients.

Job Description

You are the point of reference for managing the department’s third-party funds. You perform certain accounting operations such as invoicing third parties, accounting reclassification entries, and payment requests.

You assist the Administrative and Financial Manager (AFM) team with administrative tasks (telephone reception, mail processing, organising meetings).

You verify the accuracy and documentation of expense and training reimbursement requests.

You make decisions in routine matters and in handling assigned files, respecting budgets and current directives, escalating complex or particular situations to your hierarchy with proposed solutions.

Under delegation from the AFM, you check invoices and authorise payments to suppliers. You control and validate the department’s orders.

You ensure the monitoring and control of outpatient billing for the various services using dashboards and tools provided, in collaboration with the Admission and Billing Centres, doctors, and department secretariats.

You participate in departmental and/or institutional projects.

Qualifications

You hold a Federal VET Diploma as a commercial employee, a commercial/economic professional maturity certificate, or any equivalent qualification.

You have 3 to 5 years of successful experience in a similar role related to administrative and financial management.

You are proficient with common IT tools (Word, Excel, PowerPoint, Outlook and/or Web - ECDL Base certification required for Word and PowerPoint and advanced for Excel). Additionally, knowledge of the CEGID ERP and software used at the HUG (DPA, DPI, eProcess, GRECO, Opale) is an asset.

You possess excellent organisational and prioritisation skills. You are capable of handling multiple activities with versatility in a demanding environment while being able to analyse received information.

You demonstrate rigour in your approach and are able to comply with current standards and procedures. You show discretion and respect for professional confidentiality.

You have a strong aptitude for teamwork and are service/quality oriented, with a high level of autonomy and initiative as well as a strong sense of responsibility and organisation.

You know how to develop constructive and trusting relationships with the various interlocutors of the department and the institution.

Additional Information

• Start date: as soon as possible
• Number of positions: 1
• Work rate: 100%
• Job grade: 11
• Contract: permanent
• Application deadline: 16.10.2026
• Contact for information: Mr E. Fancello, AFM, tel. 022 372 74 08

Your application file must include a letter demonstrating your motivation, your curriculum vitae, copies of diplomas and certificates required for the position, and the last 2 work certificates.

This announcement is addressed equally to women and men.

Wishing to engage in the fight against unemployment, the HUG encourage applications coming from the Cantonal Employment Office.

Only applications submitted via the recruitment platform will be considered. Paper and email applications will not be processed.