Executive Assistant 80-100%

About the job

EXPRESS PERSONAL AG specialises in temporary and permanent positions and offers comprehensive personnel services. With locations in Bern, Basel, Zurich and Berlin, we support our clients to successfully realise their assignments and projects.

For our client, a federal authority based in the centre of Bern, we are looking immediately until the end of December 2026 for a committed, experienced and positive-thinking individual who is ready to take on responsibility.

Take this opportunity to contribute your know-how in a dynamic environment and become part of a motivated team.

Executive Assistant 80-100%

Your tasks:

• Management and coordination of part of the director's agenda in close consultation with the chief assistant
• Organisation of appointments, meetings and discussions
• Reception and care of visitors and guests
• Preparation of meeting rooms and ensuring the necessary logistics (reservations, materials, catering, etc.)
• Preparation and provision of documents for appointments and meetings
• Maintenance and updating of contact data as well as administrative directories
• Support of the chief assistant in administrative and organisational tasks
• Collaboration with internal and external contacts on organisational matters

Your profile:

• Strong organisational talent and structured working method
• High reliability, discretion and accuracy
• Ability to set priorities and keep an overview even in hectic situations
• Flexible, independent and service-oriented personality
• Professional appearance and confident communication at different hierarchical levels
• Enjoyment of teamwork
• Very good knowledge of Microsoft Office applications, especially Outlook, Excel and Teams
• Good German and French skills, both spoken and written

What to expect:

You can expect a varied and responsible assistant role in an exciting environment. Look forward to diverse tasks, a professional working environment and the opportunity to specifically apply and further develop your organisational and administrative strengths.

Have we aroused your interest?

Then apply now via the online application form. Click the "Apply" button for this. Ms Murielle Salzmann looks forward to your dossier and will gladly give you feedback after reviewing your documents. If you have any preliminary questions or uncertainties, just call her at +41 31 310 48 82.