Administrative Officer in Resident Registration (m/f)

About the job

Administrative Officer in Resident Registration (m/f)

To strengthen our resident registration office, we are looking for an administrative officer (100%). The person processes all applications and files related to resident registration with the aim of providing authorities and public administrations with the necessary basic information about settled or residing persons, also for statistical purposes. They perform administrative tasks with varying degrees of responsibility and independence.

Your main tasks

• Ensures reception at the counter
• Processes mail and drafts correspondence within their area of responsibility, also on behalf of the supervisor
• Performs all mutations (arrivals, departures, marriages, births, divorces, address changes, etc.)
• Keeps all documents and files of resident and foreigner control up to date
• Processes information requests, consultations and various information in compliance with data protection laws
• Manages residence permits, their extensions as well as settlement or residence certificates
• Is the contact person for the foreign police
• Records statistical data for the Federal Statistical Office (FSO) and the Office for Population and Migration (BMA)
• Records all necessary information for updating the building and housing register (GWR)
• Maintains the dog register, including the "Amicus" platform
• Maintains the voting register
• Organises the entire process of referendums and elections (federal, cantonal and municipal)
• Independently provides services and makes decisions in standardised processes within their area of activity
• Analyses enquiries and submits solution proposals to the direct supervisor
• Participates in meetings, leads and writes minutes on behalf of the supervisor
• Supports other departments as needed
• Assists with the administration of the municipality's website
• Ensures the administrative management of cemeteries
• Ensures the administrative management of the municipality's playgroup
• Ensures the administrative management of the summer cleanings of the Courtepin school district
• Leads and supervises the commercial apprentices (EFZ)
• Performs all tasks not described in this job description that are necessary for the needs of the department

Your profile

• Training in administration or commerce at EFZ level (or equivalent recognised qualification)
• Trainer course or trainer certificate
• Experience in a resident registration office
• Knowledge of two official languages (French, German) with good written expression in one of the two languages
• Proficiency in Microsoft Office programmes
• Knowledge of Citizen is an advantage
• Conscientious and discreet
• Ability to work independently and in a team
• Availability and flexibility in working hours (including voting days)
• Sense of responsibility

We offer

A varied role in a dynamic municipal administration. A working environment that promotes independence and collaboration. Opportunities for further training. Attractive working conditions according to applicable regulations.

Start date: 1 January 2027

Interested? We look forward to receiving your application and welcoming you to our team!