Unisanté
Lausanne
Yesterday
Secretary to the Deputy Head of Department
- 02 June 2026
- 100%
- Permanent position
- Lausanne
Job summary
Join our company as a key administrative support member, contributing to our dynamic environment. Enjoy a stimulating role with exceptional employment conditions.
Tasks
- Manage executive secretarial tasks to ensure smooth operations.
- Organize meetings, seminars, and professional travels efficiently.
- Handle client and supplier invoices, ensuring accuracy in processes.
Skills
- Hold a CFC in commerce or equivalent experience in a similar role.
- Proficient in Microsoft Office; knowledge of Odoo or WinDev is a plus.
- Strong organizational skills with a focus on confidentiality and teamwork.
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About the job
Your main duties will be as follows:
- Ensure executive secretarial duties.
- Organise meetings, seminars and professional trips, as well as draft minutes.
- Manage the diary, appointments, correspondence, and visitor reception.
- Prepare, transmit, file and archive administrative files and information.
- Manage client and supplier invoices: control, entry, monitoring and compliance with accounting procedures.
- Ensure the reliability of accounting data, the processing of supporting documents and compliance with closing deadlines.
- Participate in the continuous improvement of administrative, accounting and documentary processes.
Your assets:
- Holder of a Federal VET Diploma in Commercial Employment, broad profile (in-depth knowledge of economics, accounting and law), or equivalent training;
- Proven experience in a similar role;
- Excellent command of the Microsoft Office suite; knowledge of Odoo, WinDev or any other accounting software is an asset;
- Excellent command of French, good knowledge of English and ideally German;
- Good understanding of administrative and financial processes as well as basic principles of client and supplier accounting;
- Rigorous, organised person with a strong sense of confidentiality;
- Ability to manage priorities, team spirit and a service-oriented mindset.
We offer:
- A dynamic, modern and deeply human working environment;
- A varied, stimulating and truly enriching activity;
- An exceptional working environment, offering very high-quality employment conditions, including priority access to the childcare facility Ma Crèche Sous Les Etoiles, ideally located at the Biopôle, just steps from the Unisanté offices.
