Employee: Administration and Executive Assistant (40%)

About the job

About us

Spielzeit – Psychology & Counselling ( www.spielzeit.ch ) is a specialised psychological and psychotherapeutic centre in Zurich. For over 40 years, we have been supporting children, adolescents and adults with disabilities, neurodiversity or illness, as well as their families and caregivers.

In addition to psychotherapy, diagnostics and counselling, we offer professionals and institutions case consultations, supervisions and training courses. Spielzeit is a project of the non-profit Swiss foundation The M.-L. von Franz Institute for Studies in Synchronicity (MLFI).

To complement our assistant team, we are looking for a reliable and service-oriented individual from 1 January 2027 or by arrangement. You will support the managing director of Spielzeit and MLFI in administrative and organisational matters. You will coordinate your tasks and priorities in daily work with the existing executive assistant (80%).

Your tasks

Your tasks include:

• Coordination of treatment appointments and meetings as well as calendar maintenance
• Handling enquiries and managing internal and external correspondence
• Creation, editing and management of documents and data
• Organisation and coordination of internal administrative processes
• Preparation and follow-up of meetings; participation in projects, events and special occasions

Your profile

• Completed commercial training or comparable qualification
• Professional experience in executive assistance or a demanding administrative role
• Very good and confident German language skills, both written and spoken; proficient use of Microsoft 365
• Structured, careful and forward-looking working style as well as strong organisational skills
• High sense of responsibility, reliability and discretion
• Committed, service-oriented manner and enjoyment of interdisciplinary collaboration

What we offer you

• A varied and responsible role
• A appreciative, collegial and interdisciplinary working environment
• A meaningful task in a specialised psychological and non-profit setting
• Short decision-making paths and the opportunity to actively shape internal processes
• Thorough induction and clearly regulated collaboration within the assistant team
• A workplace in Zurich easily accessible by public transport

Workload and working days

The workload is 40% and is spread over two fixed working days per week: Friday and another mutually agreed working day on Tuesday, Wednesday or Thursday.

Workplace

The workplace is Spielzeit at Spyristrasse 7, 8044 Zurich. The role is fully on-site; home office is not provided for this position.

Your application

Have we piqued your interest? We look forward to receiving your complete application documents by email to: Rilana Trachsel, Executive Assistant.

Spielzeit Psychology & Counselling

Spyristrasse 7 / CH-8044 Zurich