Unit Secretary for the Service of Psychiatry of Advanced Age (SUPAA)

About the job

Administration

Unit Secretary for the Service of Psychiatry of Advanced Age (SUPAA)

The Service of Psychiatry of Advanced Age (SUPAA) at CHUV is recruiting an 80% unit secretary to join its team at the Cery site in Prilly, under a permanent contract, with a start date of 1 January 2027 or to be agreed.

Context

The Lausanne University Hospital (CHUV) is one of the 5 Swiss university hospitals. In collaboration with the Faculty of Biology and Medicine of the University of Lausanne and EPFL, it plays a leading role in care, research and education.

The University Service of Psychiatry of Advanced Age (SUPAA) is a specialised service tasked with ensuring care, teaching and research in the field of psychiatry for the elderly. This mandate is entrusted to it by the Department of Health and Social Action. It is led by Professor Armin von Gunten.

Mission

• You provide comprehensive administrative support and handle all elements in the recruitment process
• You participate in welcoming new service collaborators
• You ensure the follow-up of HR forms related to collaborators (changes in rate, transfers, promotions, etc.)
• You plan and organise meetings, including note-taking and drafting minutes
• You provide administrative support and ensure the follow-up of the routine management of secretariats for the nursing management and the responsible psychologist
• You manage the documentation of the quality system secretariat (development of new documents, updates)
• You ensure the entry and updating of schedules (Polypoint) for the unit's collaborators.

Profile

• You hold a commercial employee CFC, ideally complemented by a certificate as HR assistant or executive secretary (an asset)
• You have at least 5 years of experience in an autonomous secretariat
• You have perfect command of French, both spoken and written (a foreign language is an asset)
• You possess excellent mastery of common IT tools
• You demonstrate excellent organisational skills, proactivity, flexibility and know how to manage priorities
• You are recognised for your discretion, versatility and ability to work both in a team and independently
• You ideally know the functioning of Vaud state structures and parapublic bodies related to the psychiatric field.

We offer

Becoming a collaborator of the Lausanne University Hospital means benefiting from:

• First-class social benefits, 20 days paternity leave and 4 months maternity leave (with the possibility of an additional month of breastfeeding leave)
• Regular salary progression adapted to responsibilities
• A 13th salary and 25 days of holiday per year
• A right to a minimum of three training days per year, with access to a varied offer within the CHUV Training Centre and partner training centres of the State of Vaud
• Facilitated access to one of the 500 furnished apartments offered in the surrounding neighbourhoods for people relocating to Switzerland from abroad
• Social, cultural and economic benefits offered to members of the H-Oxygène association
• Benefits offered within the mobility plan (discounts on public transport subscriptions, promotion of "Mobility" vehicles and discounts on the purchase of electric bikes)
• Hotel-quality staff restaurants in each hospital building with preferential rates

Contact and application submission

Contact for information about the position: Mrs Chantal Glur, head of secretaries of the Department of Psychiatry, tel.: 021 314 32 17

As all our applications are processed electronically, we kindly ask you to apply exclusively online by clicking the APPLY button at the bottom of the announcement.

If you have difficulty applying, you can consult our procedure on how to apply online. If for technical reasons you are unable to apply online, we invite you to contact our Recruitment Unit, which will assist you in your process, either by email at e.recrutement@chuv.ch or by phone at 021 314 85 70

CHUV applies the highest quality standards in its recruitment processes. Furthermore, committed to promoting diversity among our collaborators, we pay attention to different life paths and do everything possible to ensure equal treatment and prevent any discrimination. We look forward to receiving your application.

We kindly ask placement agencies to note that applications submitted directly by them on our recruitment platform are not accepted and cannot be invoiced. Thank you for your understanding.