A social secretary supporting accounting at 40% - Ô P’tit-Sac Community Centre 6-month fixed-term contract

About the job

Company Description

The Geneva Foundation for Sociocultural Animation is a partner institution, funded by the Canton and municipalities, whose mission is to promote and maintain social cohesion in the canton of Geneva, that is to ensure the quality of the relationship between individuals and society. Through socio-educational, sociocultural and grassroots associative actions carried out by centres and outreach teams, the Foundation meets the population's needs in terms of meeting, exchange, solidarity, citizenship, quality of life, with the general aim of preventing social exclusion.

A vacancy is open at the Ô P’tit-Sac Community Centre for a social secretary supporting accounting at 40%.

Job Description

• Manage the internal organisation of the centre's secretariat: coordination of activities, processing and provision of information, management of registrations and the association's member database
• Carry out various secretarial tasks: correspondence, notes, minute-taking, statistics, schedules, management of the petty cash
• Compile, verify and use files, ensure the follow-up of the filing and archiving system
• Assist the animation team and the Committee with various administrative tasks
• Provide support to accounting according to objectives set by the centre's managers and FASe accounting directives; receipt and entry of debtor/creditor accounts, invoice verification and follow-up, posting entries, gathering elements necessary for the preparation of the annual budget and interim projections, establishment and monitoring of the budget with the treasurer and chair (presentation, analysis of variances), preparation and adjustment of the following year’s budget
• Support closing operations, including preparation for auditors, including interim closings (comparison with budget, presentation and analysis of variances)
• Support debtor follow-up, including provisions for doubtful debts
• Support the management of cash registers and bank accounts
• Provide support for verification of accounting situations and gather elements necessary for budget preparation

Qualifications

• Possession of a Federal VET Diploma in Commercial Employment or equivalent AND training in accounting or assistant accounting
• Ease in human relations with very diverse publics, willingness and ability to collaborate with multiple multidisciplinary partners: users, animation team, management Committee, volunteers, municipality, local and Geneva social network
• Excellent writing skills, recognised competence in minute-taking
• Ability to work independently, take useful and appropriate initiatives for the smooth running of the centre, in close connection with the animation team and the management Committee
• Sense of responsibility, good organisational, planning and emergency management skills
• Interest in the operation of the centre in an associative mode
• Good knowledge of the functioning and organisation of FASe
• Proven experience in social secretary tasks and accounting, ease in understanding and using accounting software (Infoniqa)
• Good knowledge of common IT tools (Excel), AGATA software is an asset
• Ease with participatory software and tools and good adaptability to changes

Additional Information

• Availability for minute-taking during evening meetings. Presence at least on Tuesdays and ideally on Thursdays.
• Salary according to the Geneva State pay scale: maximum class 11
• After interviews, you will have an accounting test to complete within the FASe General Secretariat
• Possibility to evolve to a 70% permanent contract from January 2027
• Start date: as soon as possible
• Application deadline: 28 June 2026

Please send your complete application file (CV, cover letter, diplomas and work certificates) only via this site. Incomplete applications or those from other sources will not be processed.