Head of the Administrative Support Unit for HR Departments - Assistant to the HR Director

About the job

Administration

Head of the Administrative Support Unit for HR Departments - Assistant to the HR Director

The Human Resources Department of the CHUV is looking for a Head of the Administrative Support Unit for HR Departments – Assistant to the HR Director (80-90%).

Context

The Lausanne University Hospital (CHUV) is one of the 5 Swiss university hospitals. Thanks to its collaboration with the Faculty of Biology and Medicine of the University of Lausanne and EPFL, the CHUV plays a leading role in medical care, medical research, and education.

Do you want to lead an administrative team while being at the heart of HR decisions? Are you excellent at organisation and able to transform chaos into smooth processes? What if your organisational skills became the driving force of a major HR Department?

If these questions resonate with you, then do not hesitate to apply!

Mission

• You hold a key position with a dual dimension: you lead a team of two employees and you are the trusted partner of the Human Resources Director (HRD)
• You ensure the operational management of the unit by distributing tasks, leading your team daily, and continuously optimising administrative processes, whether standardising procedures or guaranteeing the quality of service provided to the various HR departments
• Alongside the HRD, you manage their diary and correspondence autonomously and judiciously, prepare strategic files, anticipate, filter, and delegate intelligently, thus enabling them to fully focus on their management responsibilities
• You are also the driving force of the HR management committee: you organise meetings, draft agendas, take minutes, and ensure rigorous follow-up of decisions and actions to be taken
• Your scope also extends to administrative support for the HR Legal Affairs Department, where you centralise sensitive files, keep critical deadlines up to date, and produce regular reports for management
• You coordinate the administrative processes of medical and nursing succession management by overseeing the planning of sessions, logistical preparation, post-session follow-up, and consolidation of statistical data in close collaboration with institutional partners.

Profile

• Holder of a commercial apprenticeship certificate ideally complemented by a federal diploma as an executive assistant, you have at least five years of experience in executive assistance, preferably in a hospital environment, as well as three years in managing an administrative team
• You have excellent command of the Office suite tools, and you express yourself fluently and precisely in French and English. Basic knowledge of Swiss labour law and familiarity with HR software such as a time management tool will be particularly appreciated
• What distinguishes you above all is your ability to manage both urgent and long-term matters simultaneously, to synthesise the essentials, to inspire confidence through absolute discretion, and to unite those around you with your keen sense of communication.
• You are proactive, structured, and able to move things forward even in complex environments.

We offer

Becoming a collaborator at the Lausanne University Hospital means benefiting from:

• First-class social benefits, 20 days paternity leave, and 4 months maternity leave (with the possibility of an additional month of breastfeeding leave)
• Regular salary progression adapted to responsibilities
• A 13th month salary and 25 days of holiday per year
• A minimum of three training days per year, with access to a varied offer within the CHUV Training Centre and partner training centres of the Canton of Vaud
• Facilitated access to one of the 500 furnished apartments offered in the surrounding neighbourhoods for people relocating to Switzerland from abroad
• Social, cultural, and economic benefits offered to members of the H-Oxygène association
• Benefits offered within the mobility plan (discounts on public transport subscriptions, promotion of "Mobility" vehicles, and discounts on the purchase of electric bikes)
• Quality hotel-standard staff restaurants in each hospital building with preferential rates.

Contact and application submission

Contact for information about the position:

Ms Murielle Udry, Deputy Director of Human Resources, at 021 314 69 57

Mr Sébastien Devaux, Human Resources Director, at 021 314 69 60

As all our applications are processed electronically, we kindly ask you to apply exclusively online by clicking the APPLY button at the bottom of the announcement.

If you have difficulty applying, you can consult our procedure on how to apply online. If for technical reasons you cannot apply online, we invite you to contact our Recruitment Unit, which will assist you in your process, either by email at e.recrutement@chuv.ch or by phone at 021 314 85 70

CHUV applies the highest quality standards in its recruitment processes. Furthermore, committed to promoting diversity among our collaborators, we pay attention to different life paths and do everything possible to ensure equal treatment and avoid any discrimination. We look forward to receiving your application.

We kindly ask placement agencies to note that applications submitted directly by them on our recruitment platform are not accepted and cannot be invoiced. Thank you for your understanding.