Specialist PhD Office (m/f/d)

About the job

For the PhD Office of the University of St. Gallen, a committed, highly organised and proactive individual is sought as an employee to strengthen our team from 1 May 2026 or by arrangement. The position is advertised at 50%, but with the option of a later increase to 80% from 1 January 2027.

The PhD Office is the contact point for prospective and current doctoral candidates at the University of St. Gallen. It supports doctoral candidates from admission to graduation in administrative matters. It also coordinates the various doctoral programmes and is the contact point for the lecturers.

We offer a challenging and varied role in a dynamic and international university environment. In a motivated and collegial team, your ideas and commitment are appreciated. The increasing digitalisation of processes and use of AI will fundamentally change the way we work in the coming years, which is why this area will develop very dynamically.

• Comprehensive and independent handling of all administrative steps of the doctorate, from admission to graduation
• Correspondence and communication with doctoral candidates, professors and internal interfaces in German and English
• Coordination and collaboration with the administrative heads of the doctoral programmes
• Active participation in the implementation of projects for the strategic development of the PhD Office and doctoral structures (e.g. digitalisation of processes)
• Assuming responsibilities and task packages in mutual representation within the team

• Excellent administrative and organisational skills as well as a structured and precise way of working
• High service and communication competence, both oral and written, in German and English
• Knowledge of university administration is an advantage, ideally in the area of doctoral or study administration
• Confident use of common office applications and affinity for digitalisation
• Proactive, solution-oriented and resilient personality with strong team skills

"A place that creates knowledge" - As one of the leading business universities in Europe, the University of St. Gallen (HSG) is committed to educating over 10,000 students and offers an attractive and innovative environment in research, teaching, continuing education and administration to around 3,500 employees as one of the largest employers in the region."