Office Management / Executive Support (C-Level)

About the job

Who we are

We are an internationally oriented corporate group with a clear focus on sustainable growth, operational excellence, and continuous development.
Our culture is characterised by pragmatism, responsibility, and a strong team spirit. We work closely across locations and functions and drive our topics forward with high initiative and mutual trust.

What we offer

• A responsible key role in direct collaboration with executive management
• A dynamic, growth-oriented corporate environment with short decision-making paths
• Plenty of scope for creativity and the opportunity to actively co-develop processes
• Modern working conditions including flexible working models and remote work options
• Use of innovative tools and technologies, especially in the areas of digitalisation and AI
• A respectful, professional atmosphere and an open corporate culture

Overview of tasks

In this key position, you support the executive management in operational and strategic day-to-day business. You provide structure, maintain an overview, and proactively drive topics forward – with a high standard of quality, efficiency, and reliability

Your main responsibilities

• Organisation and coordination of appointments, meetings, travel, and workshops at C-Level
• Professional preparation and follow-up of management meetings
• Creation of minutes as well as consistent tracking of decisions, to-dos, and deadlines
• Support and management of projects as well as accompaniment of central business processes
• Proactive collection and preparation of relevant information within the company
• Interface management between executive management, teams, and group companies
• Use of modern digital tools and AI solutions for continuous efficiency improvement

Profile requirements

• Completed commercial training, e.g. as an office/management clerk or executive assistant
• Strong organisational skills, high reliability, and absolute discretion
• Very good German and English skills, Spanish is an advantage
• Confident handling of PowerPoint and digital tools, ideally first experience with AI applications
• Experience in project work as well as good understanding of business processes
• Assertiveness combined with empathy and tact
• Proactive, structured, and independent working style with high personal responsibility
• Down-to-earth, reflective personality with a strong team spirit
• Flexible: capable of remote work while being present, reliable, and close to stakeholders in daily work

Profile

Our offer