Administrator Property Management & Secretariat 40% (preferably Tue/Wed or Wed/Thu)

About the job

Sparhafen Immobilien is part of the Sparhafen Cooperative and has been firmly rooted in Zurich since 1850. As a locally established company, we stand for personal advice, trust, and long-term relationships. In an attractive location in Zurich, we offer comprehensive and professional real estate services and have our own property portfolio. Our services include property management, project development, portfolio and asset management, caretaking, and property sales.

To strengthen our team, we are looking for a flexible and proactive individual as

Administrator Property Management & Secretariat 40% (preferably Tue/Wed or Wed/Thu)

Your tasks – varied and responsible

• You welcome our customers in a friendly and professional manner and ensure competent handling of our telephone switchboard.
• You process telephone and written enquiries from owners, tenants, and craftsmen, ensuring reliable and service-oriented communication.
• You coordinate incoming and outgoing mail and ensure careful digitisation and filing of documents.
• You actively support our property managers in the care and administration of the property portfolios. This includes issuing repair orders as well as preparing rental contracts, addenda, and agreements.
• You ensure the needs-based management and procurement of office supplies as well as the readiness of meeting and break rooms.

Your profile – structured and service-oriented

• You have completed a course as a property administrator, a course as a career changer assistant in property management, or have a comparable education or professional experience in the real estate sector, fiduciary services, or property management.
• You impress with your strong customer and service orientation, communicate confidently and amicably, and enjoy working in a team.
• You work in a structured, precise, and independent manner and keep an overview even in hectic situations.
• You have confident German language skills and good English skills, both spoken and written.
• You are proficient in MS Office; knowledge of Rimo R5 is an advantage.

Our offer – varied and attractive

• A versatile role with great scope for creativity and opportunities for co-determination.
• A small, professionally skilled, and motivated interdisciplinary team.
• Short decision-making paths and a collegial working environment in the heart of Zurich.

Ready for the next step in your professional journey?

If you have any questions, Simone Rüttimann will be happy to assist you at 058 255 72 34.

We look forward to receiving your application via our recruitment platform.