Teamassistentin

About the job

About 8inks & the Role

At 8inks, we are building a deep-tech startup in the field of next-generation battery production. We develop scalable multilayer electrode manufacturing systems that can improve battery performance while reducing production complexity and cost.

We are now entering our next stage of growth: expanding from around 10 to around 20 team members across Switzerland and Germany. To keep this growth lean, reliable, and well-organized, we are looking for a reliable and detail-oriented Team Assistant to support recurring finance, procurement, HR admin, document handling, and grant administration tasks.

This is a hands-on support role. You will help keep our operational workflows clean, complete, and moving, so our technical and founding teams can focus on building the next generation of battery production technology.

Your responsibilities

• Inbox and document handling: Process digital and physical mail, sort incoming documents, maintain clean filing structures, and support the digitization of postal correspondence
• Accounting support: Prepare and process receipts, invoices, payment overviews, and accounting documents for 8inks AG in Switzerland and 8inks Deutschland GmbH in Germany
• Grant administration support: Support public-funding applications and reporting by preparing forms, collecting documents, maintaining budget files, and preparing correspondence
• Payment and budget follow-up: Support payment tracking, follow up on open items, and maintain simple budget and cost overviews
• HR and onboarding support: Prepare hiring and onboarding documents, support employee admin topics, and keep HR-related task lists up to date
• Procurement support: Manage procurement inboxes, prepare and place orders, follow up with suppliers, track deliveries, and keep procurement documentation complete

About You

• Professional German and English communication skills
• Strong attention to detail and high reliability
• Experience in administration, accounting support, executive assistance, operations support, or similar
• Comfortable with Google Workspace, spreadsheets, email, document filing, and digital workflows
• Able to work independently, follow up persistently, and keep open topics organized
• Comfortable handling confidential business, finance, HR, and legal documents
• Experience with Swiss or German accounting, payroll, HR, public grants, or procurement is a strong plus 

What we offer

• Collaborative Environment: Work closely with founders and a team of leading researchers and engineers
• Great Culture: dynamic result-driven team, mission-first, making our world a better place
• High Impact: Help shape the battery technology of tomorrow — from the lab into the Gigafab
• Ownership: Equity participation, allowing you to share in our success as we grow.

Please send your full application, including CV, transcript, and a short motivation letter explaining why you are the perfect fit.