Kanton Zürich
Zürich
10 hours ago
Assistant to Head of Finance and Personnel Schools / Executive Assistant 50 - 60%
- 23 April 2026
- 50 – 60%
- Zürich
Job summary
Join the Mittelschul- und Berufsbildungsamt (MBA) as GL-Assistenz
Tasks
- Support the head in administrative and organizational tasks
- Coordinate meetings and prepare decision-making materials
- Handle projects and collaborate on digital initiatives
Skills
- Commercial training or ongoing studies in related fields
- Structured and independent work style with organizational talent
- Strong communication skills in German, both written and spoken
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About the job
Assistant to Head of Finance and Personnel Schools / Executive Assistant 50 - 60%The Secondary School and Vocational Education Office (MBA) is responsible for the cantonal middle and vocational schools in the canton of Zurich. The Finance and Personnel Schools organizational unit manages over 6500 employment relationships at the schools and administers a budget of around 900 million Swiss francs. To support the Head of Finance and Personnel Schools (member of the executive management), we are looking for a committed and reliable personality. The start date is immediate or by arrangement.
Your tasks
- Support of management in administrative and organizational matters
- Coordination of appointments as well as preparation and follow-up of meetings
- Preparation of decision-making bases (research, analyses, presentations)
- Independent handling of topics and smaller projects
- Collaboration on cross-departmental projects, especially in the area of digitalization
- Interface function to schools, administration, and other stakeholders
Your role
- Trusted person of management in daily operations
- Sparring partner in structuring and preparing topics and decisions
Your profile
- Commercial basic education or ongoing studies (e.g., business administration, HR, public management)
- Several years of professional experience in a similar role
- Structured, independent working style and organizational talent
- Ability to handle and prioritize multiple topics simultaneously
- Confident German language skills in spoken and written form
- Interest in HR and finance topics and public administration
- Digital affinity
Our offer
Are you interested in a position in the service of education and youth? With us, you can expect a varied role at the interface of strategic and operational topics. You will work with diverse stakeholders in the education sector and actively shape developments. You will benefit from flexible working conditions: two days a week you are on site, the rest of the time you can work hybrid. Your workplace is centrally located and easily accessible on foot from Zurich main station.
We look forward to receiving your electronic application. Applications from employment agencies as well as applications via e-mail will not be considered for this vacancy. For questions, your future supervisor, beatrice.hasler@mba.zh.ch, is available.
Additional information can be found on the internet at www.zh.ch/mba.
