Administrative Assistant for the ENT Department

About the job

Administration

Administrative Assistant for the ENT Department

The management of the ENT department is looking, for dates to be agreed, for auxiliary collaborators to ensure occasional replacements of its secretaries.

Context

The Lausanne University Hospital Centre (CHUV) is one of the 5 Swiss university hospitals. Thanks to its collaboration with the Faculty of Biology and Medicine of the University of Lausanne and EPFL, the CHUV plays a leading role in medical care, medical research and training.

The Ear, Nose and Throat (ENT) Department provides highly specialised care for conditions (cancers, infections, reconstructions…) of the ears, nose, throat and airways. It also performs cervico-facial surgery and coordinates dental medicine. Our patients, adults and children, can be treated on an outpatient basis or hospitalised in a state-of-the-art environment (robotic surgery, endoscopy, research laboratory…).

The department, one of the largest surgical units at CHUV, also faces many future challenges with a constant development of its activity.

As part of various replacements, the Department Management is looking for auxiliary collaborators to ensure continuity of activity during various absences (planned and unplanned).

Mission

You will be required to:

• Manage the medical secretariat and the administrative follow-up of patient files (appointment scheduling, summons) for the unit
• Provide administrative support to the unit's responsible physician
• Interact with the various stakeholders of the department.

Profile

• You are proficient in common office tools of the Microsoft Office suite
• You are familiar with CHUV-specific tools, which is an asset
• You have good knowledge of English and/or German, an additional asset
• You have experience in a reception role or in the medical field, which is an advantage
• You have a good command of medical terminology, a valued asset
• You demonstrate dynamism and proactivity, while having a sense of service and priorities. You also stand out for your flexibility and rigour.

This position is particularly aimed at students with excellent interpersonal and reception skills, as well as great availability throughout the year.

We offer

Becoming a collaborator at the Lausanne University Hospital Centre means benefiting from:

• First-class social benefits, 20 days paternity leave and 4 months maternity leave (with the possibility of an additional month of breastfeeding leave)
• Regular salary progression adapted to responsibilities
• A 13th month salary and 25 days of holiday per year
• A right to a minimum of three training days per year, with access to a varied offer within the CHUV Training Centre and partner training centres of the State of Vaud
• Facilitated access to one of the 500 furnished apartments offered in the surrounding neighbourhoods for people relocating to Switzerland from abroad
• Social, cultural and economic benefits offered to members of the H-Oxygène association
• Benefits offered within the mobility plan (discounts on public transport subscriptions, promotion of "Mobility" vehicles and discounts on the purchase of electric bikes)
• Hotel-quality staff restaurants in each hospital building with preferential rates.

Contact and application submission

Contact for information about the position: Marjorie Bourqui, executive assistant 021 314 27 00

As all our applications are processed electronically, we kindly ask you to apply exclusively online by clicking the APPLY button at the bottom of the advertisement.

If you have difficulty applying, you can consult our procedure on how to apply online. If for technical reasons you are unable to apply online, we invite you to contact our Recruitment Unit, which will assist you in your process, either by email at e.recrutement@chuv.ch or by phone at 021 314 85 70

As part of the recruitment process for this position, if hired, you will be required to provide an original criminal record extract. You will also be asked to present your original diplomas as well as an identity document.

CHUV applies the highest quality standards in its recruitment processes. Furthermore, committed to promoting diversity among our collaborators, we pay attention to different life paths and do everything possible to ensure equal treatment and avoid any discrimination. We look forward to receiving your application.

We kindly ask placement agencies to note that applications submitted directly on our recruitment platform by them are not accepted and cannot be invoiced. Thank you for your understanding.