Logistics/Traffic Coordinator 60 - 80% (m/f/d)

What is my function?

• Handle incoming trade sheets, verify data against contract confirmations from third parties and group companies for purchase and sales

• Process amendment requests ensuring details match with contract counterparties

• Verify price fixations for purchase and sales against counterpart confirmations

• Manage data entries and allocation management in COMTRAS system (varies by region)

• Coordinate all shipment-related correspondence between mandators, group companies and third parties

• Monitor shipping advice and ensure proper data entry in COMTRAS

• Verify all required shipping documents are received and filed in DocuWare

• Ensure purchase invoices are received, checked and processed for payment

• Issue sales invoices to group companies and third parties on time, monitor incoming payments

• Follow up on overdue invoices and resolve missing shipping documents

• Handle weight claims and other claims in collaboration with origin companies

• Manage special certification documents (Organic, Rainforest, Fairtrade FLO/USA, group certifications), ensure timely receipt, proper filing and forwarding to customers via required platforms

• Track and verify logistics costs including freight, inland transport and storage for accurate billing and cost allocation

• Support month-end closing by ensuring accurate recording and reconciliation of trade transactions, prepare reports for accounting and compliance requirements

What do I need to be successful?

• Strong attention and accuracy to details

• High organizational skills and excellent coordination abilities

• Strong interpersonal skills

• Effective communicator with a team-oriented mindset

• Think out of the box

• Hands-on mentality / proactive and practical approach

• Ability to handle different tasks at the same time, prioritizing accordingly and finalising topics

• Capable of working autonomously and in team settings

• Willingness to share knowledge with team colleagues and daily team support beyond coverage needs

• Familiarity with ERP systems and other supply chain management tools

• Excellent verbal and written communication skills

• Fluency in German & English (verbally & written) Spanish is a plus

• Ability to negotiate/argue in a professional manner

What are my benefits?

• A warm, friendly team in an appreciative working atmosphere

• Exciting and varied challenges in an international environment

• Attractive employment conditions and additional benefits

• Comprehensive training with individual support and targeted development opportunities

• Support for further training in finance and accounting

• Modern work-life balance thanks to flexible working hours and the option to work from home

• Modern workplace in the heart of Zug with excellent transport links

• Secure future prospects in a growing, stable company

What makes the company?

• A position with a leading global player in the FMCG industry with a worldwide presence

• An inspiring corporate culture that actively promotes both innovation and personal growth

• The opportunity to contribute to the company's success with your personality and growing professional expertise

• A modern employer with products that are used by millions of people worldwide every day

• A dynamic working environment with dedicated colleagues who will support you in your development

Languages
German: C1 - Advanced
English: C1 - Advanced
Swiss German: B2 - Vantage

Place of work
Zug

Vakanz-Nummer
VA-BG3-AYK