Assistant to the Executive Management 50-100%

About the job

For two decades, Heliobus AG has been dedicated to the mission of providing interiors with sufficient daylight. Through innovative solutions, we intelligently bring life energy into dark, confined spaces, basements, and underground infrastructures.

We are looking for a committed Executive Assistant (m/f) to strengthen our team. In this position, you will play a key role in supporting the executive management and take responsibility for various cross-border administrative tasks as well as coordinating processes within the company.

Your tasks:

• Independent execution and coordination of all administrative tasks in the background
• Multilingual correspondence, presentations, and other documents (DE, EN); FR, IT an advantage
• Systematic analysis and optimisation of back-office processes
• Scheduling, budgeting, and controlling of own projects
• Responsibility for quality assurance in address management (ERP/CRM)
• Participation in executive management meetings including minute-taking and action item management
• Assistance in organising and coordinating trade fairs, meetings, company events, and functions
• Proactive management of appointments, travel, and meetings for the executive management
• Conducting research activities and independently preparing information
• Support of marketing activities

Your profile:

• Completed commercial training with further education or Bachelor’s degree in Business Administration
• Experience as an Executive Assistant & Head of Back Office with disciplinary and professional leadership
• Professional experience in an international environment
• Confident and engaging manner with excellent communication skills
• Very good, multilingual and creative expression in spoken and written form (DE, EN); FR, IT an advantage
• Flexible, service-oriented and team player personality
• Independent, precise and reliable working style
• Networked thinking, proactive with lateral and forward thinking
• Very good knowledge of MS Office programmes
• Knowledge and experience in marketing / digital marketing or communication
• Knowledge and experience in social media content marketing (Instagram, LinkedIn, Pinterest, YouTube)
• Knowledge in search engine optimisation SEO, Google Ads an advantage
• IT affinity and experience with CRM/ERP tools

We offer:

• A small, motivated team with short decision-making paths
• Varied tasks and room for initiative
• A respectful and straightforward interaction with each other
• Trust, independence and the opportunity to make a difference
• A long-term perspective in our company

Please send us your complete application documents here .

We look forward to getting to know you better