Head of Administration 80 – 100 % (m/f/d)

About the job

ipso, derived from the Latin "eo ipso", translates as "by itself" or "through itself". This is the starting point of our mission: We are convinced that personal and professional progress always begins with oneself.

ipso! is one of the most significant educational companies in the German-speaking part of Switzerland, with eight schools. The comprehensive offering in selected knowledge and competence areas specifically addresses the needs of our customers – at all educational levels.

The HWS is part of ipso! Together with all other sub- and partner schools, ipso! stands for opportunities and perspectives and aims to be the leading private provider in the Swiss education market through diversity and innovation. HWS is the largest school for training and further education in medical and dental assistant professions, fitness, movement and health professions, as well as in the field of naturopathy and community pharmacy in Northwestern Switzerland and is among the most important providers in the German-speaking part of Switzerland.

Unlock your potential with ipso! To strengthen our team, we are looking for you immediately or by arrangement at the Eulerhof location in Basel as

Head of Administration 80 – 100 % (m/f/d)

Your task

In this key position, you are responsible for the efficient organisation and further development of our school administration. You lead your team, ensure smooth processes, and actively shape the digitalisation of our administrative procedures. As a central interface between school operations and internal services, you combine organisational skills with strong IT competence and a practical working approach. Additionally, you take on tasks in course support.

Your area of responsibility includes:

• Leading and further developing a team of six to seven course coordinators, as well as
• Ensuring efficient and high-quality administration.
• Optimising and digitalising administrative processes – from identifying
• improvement potentials to implementing new solutions.
• Ensuring professional use of administrative IT systems and promoting digital working methods within the team.
• Coordinating and collaborating with internal services (Finance, IT, HR, QM and Marketing).
• Supporting school and department management in personnel and budget planning as well as financial control.
• Advising and supporting prospective students, learners, students and lecturers.
• Planning, organising and administratively accompanying courses and programmes.

Your qualifications

You are a strong leader, responsible personality with pronounced organisational talent and a high standard for quality and efficiency. You think entrepreneurially, act solution-oriented and are enthusiastic about digital solutions and modern work processes.

You bring the following:

• Completed commercial training, ideally with additional further education in business administration, business informatics or comparable fields.
• Several years of professional experience in administration, ideally in the education sector, as well as proven leadership experience.
• Strong IT affinity and experience in digitalising and further developing administrative processes, as well as interest in new technologies and AI-supported solutions.
• Convincing leadership and communication skills as well as the ability to promote employees and successfully accompany change.
• Analytical and entrepreneurial thinking, a structured working method and strong implementation skills.
• High initiative, decisiveness and willingness to take responsibility for smooth on-site operations.

We offer

We offer you a versatile leadership role with scope for design in a dynamic educational company. You have the opportunity to take responsibility, contribute your ideas and significantly shape the digitalisation and organisational development of our school.
You can expect a committed team and a working environment where initiative, collaboration and personal development are valued. Together we shape a future-oriented educational landscape.

How to apply

We look forward to receiving your application, including your possible starting date and salary expectations!