Executive Secretary for the Angiology Department

About the job

Administration

Executive Secretary for the Angiology Department

The Angiology Department is seeking an executive secretary for an 80% to 100% workload, on a permanent contract, to complete its team. The starting date is scheduled for 1st December 2026.

Context

The Lausanne University Hospital (CHUV) is one of the five Swiss university hospitals. Thanks to its collaboration with the Faculty of Biology and Medicine of the University of Lausanne and EPFL, CHUV plays a leading role in medical care, medical research, and education.

Attached to the Heart-Vessels Department (DCV), the Angiology Department provides outpatient and inpatient care for adult patients with arterial, venous, lymphatic, and microcirculation diseases.

Comprising a multidisciplinary team of about 50 people, the department works closely with other specialties in the department, notably vascular surgery.

Mission

• You ensure the administrative management of medical staff: scheduling doctors, monitoring absences, holidays and replacements, as well as coordinating arrivals and departures
• You manage and monitor doctors’ administrative files (applications, appointments, promotions and evaluations) and participate in drafting and publishing job advertisements
• You provide administrative and organisational support to the head of department and the department chief: managing diaries, organising meetings, preparing files, correspondence and archiving
• You support senior doctors in managing their diaries, correspondence and files
• You contribute to the administrative organisation of symposia, congresses and training sessions, as well as to the smooth running of the secretariat
• You use planning tools such as Visualplanning and Polypoint.

Profile

• You hold a commercial employee CFC or an equivalent qualification, ideally complemented by an executive assistant certificate
• You have 8 to 10 years of experience in a similar role
• You have excellent spoken and written French skills, possess excellent writing abilities and good knowledge of English and German
• You demonstrate excellent organisational, planning and prioritisation skills
• You stand out for your autonomy, flexibility, initiative and adaptability
• You show discretion, confidentiality, diplomacy and assertiveness in your interactions
• You enjoy teamwork and maintain constructive relationships with a variety of interlocutors.

Depending on your profile, the salary class will be between levels 7 and 8.

We offer

Becoming a collaborator at the Lausanne University Hospital means benefiting from:

• Top-tier social benefits, 20 days paternity leave and 4 months maternity leave (with the possibility of an additional month of breastfeeding leave)
• Regular salary progression adapted to responsibilities
• A 13th month salary and 25 days of holiday per year
• A right to a minimum of three training days per year, with access to a varied offer within the CHUV Training Centre and partner training centres of the Canton of Vaud
• Facilitated access to one of the 500 furnished apartments offered in the surrounding neighbourhoods for people relocating to Switzerland from abroad
• Social, cultural and economic benefits offered to members of the H-Oxygène association
• Benefits offered within the mobility plan (discounts on public transport subscriptions, promotion of "Mobility" vehicles and discounts on the purchase of electric bikes)
• Quality hotel-standard staff restaurants in each hospital building with preferential rates.

Contact and application submission

Contact for information about the position: Dr Lucia Mazzolai, Head Physician, at 079 556 56 61

As all our applications are processed electronically, we kindly ask you to apply exclusively online by clicking the APPLY button at the bottom of the advertisement.

If you have difficulty applying, you can consult our procedure on how to apply online. If for technical reasons you cannot apply online, please contact our Recruitment Unit, which will assist you in your process, either by email at e.recrutement@chuv.ch or by phone at 021 314 85 70

As part of the recruitment process for this position, if hired, you will be required to provide an original criminal record extract. You will also be asked to present your original diplomas and an identity document.

CHUV applies the highest quality standards in its recruitment processes. Furthermore, committed to promoting diversity among our collaborators, we pay attention to different life paths and do everything possible to ensure equal treatment and avoid any discrimination. We look forward to receiving your application.

We kindly ask placement agencies to note that applications submitted directly on our recruitment platform by them are not accepted and cannot be invoiced. Thank you for your understanding.