HR & Administration Manager

À propos de cette offre

Position Summary: HR & Administration Manager

We are looking for an experienced and proactive HR & Administration Manager who will play a key role in establishing and developing our local people processes, administrative operations, and workplace infrastructure. This is a unique opportunity to join an organization during a significant growth phase and contribute directly to shaping its future.

This role combines strategic HR responsibilities with a hands-on operational approach, ensuring that the company has the people, processes, and administrative structures required to support sustainable growth.As a growing organization, we are seeking someone who enjoys building structures from the ground up, takes ownership of challenges, and is comfortable operating in a dynamic, fast-paced environment where flexibility and initiative are essential.

Key Responsibilities

Human Resources:

• Manage the full employee lifecycle, including onboarding, employment changes, and offboarding.
• Support recruitment activities and coordinate hiring processes with internal stakeholders and external partners.
• Ensure compliance with Swiss labor law and company policies.
• Coordinate payroll preparation and collaborate with external payroll providers.
• Manage employee documentation, contracts, permits, and personnel records.
• Support performance management, employee development, and engagement initiatives.
• Act as a trusted HR partner for managers and employees on day-to-day HR matters.
• Develop and implement HR policies, procedures, and best practices.
• Support workforce planning and organizational growth initiatives.
• Coordinate training and development activities.

Administration & Office Management:

• Oversee daily office operations and ensure an efficient, professional working environment.
• Manage relationships with external vendors, service providers, and local authorities.
• Coordinate office facilities, equipment, and workplace services.
• Support budget monitoring and administration-related procurement activities.
• Maintain company records and ensure compliance with local administrative requirements.
• Organize company events, meetings, and employee engagement activities.
• Support travel arrangements and other operational needs as required.

Organizational Development & Projects:

• Establish and continuously improve HR and administrative processes, systems, and documentation.
• Drive local implementation of corporate policies and initiatives.
• Support organizational growth and scaling efforts as the Swiss business expands.
• Participate in cross-functional projects and contribute to operational excellence initiatives.
• Identify opportunities to improve efficiency, employee experience, and business support functions.

Qualifications:

• Bachelor's degree in Human Resources, Business Administration, or a related field.
• Several years of experience in HR and administration roles, preferably within an international environment.
• Solid understanding of Swiss employment law and HR practices.
• Experience working with payroll providers and employee administration.
• Strong organizational and project management skills.
• Excellent communication and stakeholder management abilities.
• Self-motivated, pragmatic, and solution-oriented mindset.
• Ability to work independently and manage multiple priorities.
• Comfortable operating in a growing organization where processes and structures are still being developed.
• Fluency in English and German.