Administrative Assistant

Über den Job

I. Job Responsibilities

1. Manage daily schedules and conference arrangements, coordinate internal and external meetings, visitor reception and small-scale business events, and be responsible for the general manager’s daily driving arrangements.

2. Plan and arrange business travel, including itinerary planning and logistics coordination, and handle external liaison work such as internal and external reception, telephone communication and email correspondence.

3. Draft, proofread, format and file all kinds of business documents.

4. Assist with administrative and financial affairs, including pre-audit of reimbursement documents, procurement and inventory management of office supplies, and invoice docking and circulation.

5. Support HR and administrative routine work, including attendance checking, leave registration, interview arrangement and onboarding logistics support. Maintain office equipment and shared office systems, and efficiently complete ad-hoc administrative tasks and project support work.

II. Job Requirements

1. Hold a valid Swiss residence permit; possess a valid driving license and be familiar with Swiss traffic rules.

2. Fluent in English (listening, speaking, reading and writing); Chinese language proficiency is preferred.

3. Strong overall planning, execution and detail orientation with the ability to efficiently arrange schedules and follow up on business matters.